Overview

The Executive Assistant is responsible for advanced administrative and operational support to the Executive Vice President, Partner Relations of Internova Travel Group. This position will support the management team members to reach strategic initiatives and align with company-wide goals for the Hotel Division. Must have the ability to execute all duties with a high level of professionalism, discretion, and sensitivity in handling confidential matters.

The salary range on this job posting/advertising has been developed to give applicants a wide range to comply with pay transparency laws in all states and geographical areas. Many factors, such as years of experience, geographical location, budget etc. are considered when determining the starting rate of pay.

This role may be eligible for an incentive, commission, bonus, or a discretionary bonus program based on the company’s financial goal achievement and individual performance.

Responsibilities

• Provide daily support to the Executive Vice President, Partner Relations and effectively manage schedule and demands of the EVP
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
• Manage preparations for industry meetings and events both internally and externally ensuring all deliverables and deadlines are met
• Support logistics for team activities and event requirements for industry events, conventions and meetings.
• Maintain and manage strategic intelligence materials related to the Hotel Division
• Collaborate with HD Management and strategy teams to ensure strategies are in place to implement and rollout new HD programs and initiatives
• Operate with a high level of professionalism, demonstrating ability to discern and handle confidential issues and materials with discretion
• Facilitate and support project management tools for HD deliverables as it relates to organization initiatives
• Oversee the maintenance of files/binders/libraries and other miscellaneous projects for HD
• Build and maintain strong working relationships with colleagues, partners, and business units to keep EVP apprised of all significant/urgent developments at all times to ensure top efficiency.
• Some travel required (mostly domestic USA, but could be international)
• Other duties as assigned

Qualifications

• High School Degree required; Bachelor’s degree or equivalent work experience preferred
• Strong administrative skills including advanced PowerPoint, Outlook, Word and Excel
• Experience creating and editing compelling PowerPoint presentations
• Excellent interpersonal skills and ability to “read a room”
• Ability to multitask, prioritize, and problem solve in a deadline driven environment; and flexibility to work with changing priorities as they arise

Internova Travel Group is an Equal Opportunity Employer. We make employment decisions without regard to age, race, religion, national origin, gender, disability, veteran status, genetic information, sexual orientation and gender identity or any other protected class.

Our benefit offerings include choice of two medical plans and two dental plans, vision insurance, flexible spending accounts (FSAs), company-paid life insurance and AD&D, optional additional life insurance and AD&D, disability insurance, paid parental leave, paid time off, 401k Plan with company match, discounted employee travel options, access to LinkedIn Learning webinars and courses. Discounted pet insurance and auto, home, & renters insurance.