GENERAL SUMMARY

The Purchasing Assistant will perform administrative and clerical duties for the purchasing department.

DUTIES, FUNCTIONS AND RESPONSIBILITIES

• Complete and maintain purchase orders, materials, and supplies.
• Work closely with specific departments to gather and submit orders across the entire organization.
• Check delivery status against purchase orders to ensure all materials have arrived intact and in correct quantity.

• Schedule outgoing shipments to off-site locations or for returns.
• Contact vendors to follow up on late/missing shipments or damaged goods.
• Maintain detailed records of purchases (digital and/or paper).
• Maintain purchasing department files to simplify regular/repeat ordering.
• Perform all other special projects as assigned by purchasing manager.

QUALIFICATIONS

• Ability to follow verbal and written instructions.
• Knowledge of purchasing functions and organizational skills.
• Solid understanding of sourcing and administration and vendor relationships.
• Proficient with Microsoft Office Suite.

EDUCATION AND EXPERIENCE * High school diploma or equivalent required.

• At least two years of clerical experience preferred.

WORK ENVIRONMENT

Normal working hours, in an office environment setting, are from 8:00 AM – 5:00 PM, Monday thru Friday. Overtime and weekend work may be required in some cases to fulfill the duties of the job. Use of PPE is required when visiting job sites.

PHYSICAL DEMANDS

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Job Type: Full-time

Pay: From $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Masks worn in office public areas.
No gathering in break rooms.

Education:

• High school or equivalent (Required)

Experience:

• Clerical: 2 years (Preferred)
• Purchasing: 1 year (Preferred)

Work Location: One location