Description

NOTE: THIS POSITION HAS A HYBRID SCHEDULE REQUIREMENT! 

Innovista Health Solutions is an Illinois-based service organization with management services operations in Illinois and Texas. We are currently looking for a Senior Executive Assistant in our Oak Brook, IL office. At Innovista, we believe that positive-forward movement in today’s uncertain healthcare market stems from the combination of innovative programs and dedicated people. Join the Innovista team and lead the charge to a better, more efficient healthcare system.

JOB SUMMARY:

This position works closely with the core operations of the organization. Provides administrative support to management staff and other members of the team as directed. Duties include general clerical, receptionist and project-based work. Project a professional company image through in-person and phone interaction.

DUTIES AND RESPONSIBILITIES:

• Receptionist duties: Professionally screening incoming calls and correspondence and responding independently when possible 
• Creating and managing materials and packets for multiple meetings in various departments 
• Attend a variety of meetings and capture minutes for selected meetings; disseminate information 
• Support finalizing meeting agenda by summarizing information; edit and proofread agenda and various other documents for accuracy 
• Creating and maintaining database and spreadsheet files
• Creating and revising power point presentations
• Managing calendars for executive leaders
• Maintains all necessary levels of member/patient privacy in accordance with HIPAA standards. 
• Performs all other duties as assigned. 

Requirements

• Associate degree or equivalent experience required.
• At least 5-10 years of relevant professional experience, including healthcare and project coordinator experience. .
• Proficient in MS Office Applications and ability to learn department and job specific software systems.
• Demonstrate high attention to detail and a high degree of accuracy
• Able to switch priorities in a positive and effective manner when directed by Company leadership.
• Able to effectively communicate technical concepts with team members and basic business concepts with team members and internal customers.

BENEFITS:

Innovista is dedicated to hiring passionate individuals who embody our core values: integrity, determination, and teamwork. We recognize the importance of work-life integration and seek to provide our employees with competitive benefits, which include:

• Comprehensive health plan options, dental, and vision coverage subsidized by Innovista
• Opportunity to work from home, based on position and manager discretion
• Company-paid benefits, such as short- and long-term disability, employee life, and AD&D
• Discretionary bonus
• 401(k) with company match
• Opportunity for career advancement and growth
• Flex time options may be available

Please note: We do not post salary ranges. Salary ranges posted on other sites are not tied to our labor market specifications and are not relevant.