The Office Coordinator will ensure the smooth running of the office and help improve company procedures and day-to-day operation. 

Duties/Responsibilities: 

• Complete functions such as: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shipping, etc.

• Assist with booking meeting rooms, conference calls, travel, and appointments 

• Organize the office layout and order stationery and required equipment 

• Maintain the office condition and arrange necessary repairs 

• Partner with HR to update and maintain office policies as necessary 

• Manage contract and price negotiations with office vendors and service providers

• Request PO’s and submit receipts in accordance with Finance procedures 

• Reconcile the division travel card at monthly close

• Provide general support to visitors 

• Assist in the onboarding process for new hires when needed

• Address employee queries regarding office management issues (e.g. stationery, hardware, travel arrangements, training)

• Liaise with facility management vendors, including cleaning, catering, and security services 

• Assist with planning in-house or off-site activities, like parties, celebrations, and conferences 

• Data Entry (Great Plains/Microsoft D365)

• Complete manufacturing scanning, mailing, labels, faxing, etc. 

Required Skills/Abilities:

• Excellent computer skills and Microsoft software knowledge 

• Exceptional written and verbal communication skills 

• Strong organizational and planning skills in a fast-paced environment 

Education and Experience: 

• High School diploma or equivalent with 1-year prior office support experience

• Hands on experience with office machines and scheduling tools 

Other Requirements:

• Ability to work and interact with all levels of personnel

• Prolonged periods of sitting at a desk and working on a computer