Company: INEOS Aromatics Interested in joining a winning team? A team whose employees share in the ownership of the business and are empowered to make a difference? PROCUREMENT ASSOCIATE Organizational context and job purpose How the Role Fits in: The procurement team is chartered to significantly improve the way third party spend is managed, thereby establishing procurement as a major strategic lever and equal contributor to the success of the business. In support of this charter, the primary role of the Procurement Associate is to assure site material and service requirements are met to keep the process units operating profitably and capital projects supplied for timely construction. Maximize contribution to the company’s bottom line through optimum cost savings, which includes negotiated cost reductions, cost avoidances, and working capital reductions. The position reports to the Regional Procurement Manager. The physical location will be at the manufacturing facility primarily serving Procurement’s on-site partners, however, the Procurement Associate may be requested to provide support for other locations from time to time. The Main Purpose of the Role: The Procurement Associate will have direct responsibility and accountability for ensuring the procurement process is followed, to assure that requisitions are converted to accurate purchase orders and that transactions with our suppliers are executed flawlessly. Responsibilities AND Accountabilities Accountability 1: World class service delivery to stakeholders Most important activities: Processing of Purchase Orders Assurance that purchase orders or contracts are in place for all contractors performing work at the site. Maintains purchase order files, both active and closed Manage open orders – including tracking spend for quarterly and annual orders, tracking delivery and expediting when required Reconciliation of open Purchase Orders and blocked invoices Assuring that due procurement process is followed in the placement of all third party spend Support Procurement strategies Identify, select, review and qualify vendors. Negotiation of simple changes to Terms and Conditions Invoice Review Request invoice approval from local resources to initiate payment processing. Sends goods receipt requests and passes invoices to AP for processing. Vendor Management Maintains and increases knowledge of assigned commodities Maintains vendor call out listings and after hours duty information Assists in maintaining Vendor files and Vendor Master information Negotiations with Vendors Actively pursues savings and inventory reduction opportunities and better payment terms with suppliers Assisting Procurement Specialists with the development of negotiation strategies Negotiating small supply contracts with the support of the Procurement Specialists Teamwork Backs up other Procurement Associates when on vacation or out of the office Shares in after hours duty rotation Works closely with Procurement Specialists to effect streamlined transactions Working with Procurement Specialists and site users to provide input in the development of Procurement strategies Updates Procurement Website Mentors less experienced Procurement Associates when assistance is requested Assists with SAP training of co-workers when necessary Accountability 2: Joint accountability with SHE Department to ensure we have safe, qualified contractors working at sites. Assurance that contractors are safety pre-qualified Insisting all contractors adherence to safety requirements and work on corrective plans with those who fall short of expectations Drive the right behaviors through encouraging participation in each site’s safety observation programs. Modelling correct behaviors (“Walking the talk”) Accountability 3: Continuous improvement Challenge old ways of doing things and continuously improve and streamline processes Create time saving tools and systems Automate processes to create space for team to move into greater areas of responsibility and increased levels of performance. Utilize lean sigma principles as tool for resolution of improvement opportunities Actively works to identify and rectify opportunities for self-improvement and process improvement Skills & Knowledge Required Education/Experience College Degree or equivalent required Minimum of 2 years’ experience in a purchasing organization or function required with proven, high quality procurement/commercial skills Strong SAP experience and computer skills Ability to multi-task and work in fast paced environments Microsoft Excel database experience helpful Negotiation experience a plus Demonstrated excellent communication skills Skills and Competencies Excellent cross-functional working skills Team player Strong ability to form internal relationships and influence others Ability to get buy-in and commitment from both internal and external stakeholders Continuously, but constructively, demanding of suppliers cost and quality performance High energy and an intense desire to positively impact the business Attention to detail and accuracy with respect to purchasing transactions Track record of delivery and follow through with assignments Flexibility and willingness to learn other Procurement Associate's areas for back up Job Characteristics related to the Accountabilities: Incumbent requires some specialized knowledge (generally more task-oriented, less theoretical) that is normally learned through combinations of directly relevant vocational training and job experience. Incumbent must deal with differing situations requiring searches for solutions or new applications within areas of learned things. Incumbent must be familiar with complex department routines and procedures. He/she is expected to attain knowledge at an expert level on a broad assortment programs, processes, and systems. Ø At this level, the job is focused on performing mildly complex combinations of tasks to achieve the goal of the work process. Ø Must demonstrate courtesy, tact, and effectiveness in dealing with others in everyday transactions. These jobs may interact regularly with people within and outside the organization, and at all levels of the organization. Ø Must follow mildly complex established routines/instructions and an increasing range of procedures and precedents. PHYSICAL REQUIREMENTS Frequently (70-100%) sitting. Occasionally (10-15%) lifting and carrying up to 10 pounds. Infrequently (0-5%) working at heights, walking on wet/damp surfaces, ascending and descending stairs, bending, stooping, twisting, kneeling, and reaching at/below shoulder height. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; viewing a computer screen and extensive reading. The worker is not substantially exposed to adverse environmental conditions. This position requires the employee to always be alert, able to concentrate on their task at hand, and not impaired by medications (prescription, non-prescription, illegal or legal substances including alcohol), or any other mental condition which adversely affects alertness, concentration, or judgment. External candidates must be fully vaccinated against COVID-19. Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance. On our team, people are acknowledged for embracing new practices that help create real value for customers. Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance. On our team, people are acknowledged for embracing new practices that help create real value for customers.