Job No: 516169
Work Type: On Campus
Location: Normal, Illinois

Title: Business and Center Support

Division Name: Academic Affairs

Department: Research & Sponsored Programs

Campus Location: Normal, IL

General Summary

This position will perform office support tasks for the Office of Research and Graduate Studies, such as:

• Order office supplies and conference supplies, P-card purchases
• Manage non-academic aspects of workshops, meetings, and conference organization
• Enter vouchers on Colleague
• Maintain website and digital media, create flyers and newsletters, maintain mailing lists and distribute mass mailings
• Generate and send invoices for journal articles (including following up with authors)
• Maintain membership information, invoice, deposit checks
• Serve as inventory steward
• Administrative assistance for AVP on such tasks as scheduling meetings, coordinating meeting correspondence/documents, taking minutes, coordinate information for awards

Additional Information

Research and Graduate Studies has several units. Some have their own support staff but some do not. Most work encompasses assisting the Associate Vice President, Business Manager, other direct reports, and small centers such as Intercollegiate Biomathematics Alliance, the Office of Student Research, and the Center for a Sustainable Water Future.

Required Qualifications

Desired Qualifications

Work Hours

Monday through Friday, 8:00am-4:30pm

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

Proposed Starting Date

February/March 2023

Salary Rate / Pay Rate

$16.68 - $17.33 per hour

Required Applicant Documents

Cover Letter
Reference List

PLEASE NOTE: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior

Optional Applicant Documents

Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

PLEASE NOTE: These documents may be submitted online in order to complete the application process. Please have these documents ready prior

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.
If you are using college or university coursework to qualify for this position, then college or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.
To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.
Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:
Fax: 309.438.0011, Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300
The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview.
Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois.
This position is represented by AFSCME Local 3236-Clericals.

Contact Information for Applicants

Kira Shelton
Human Resources
kgshelt@ilstu.edu
(309) 438-2120

Important Information for Applicants

This position is subject to a criminal background investigation based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.

Application Opened: 02/06/2023 11:30 AM CST
Application Closes: 02/20/2023 11:55 PM CST