ILIULIUK FAMILY AND HEALTH SERVICES, INC.

Job Description

JOB TITLE: ACCOUNTS PAYABLE/PAYROLL COORDINATOR

FLSA Job Status: Non-Exempt

Education/Licensure: Knowledge of payroll, AP process and accounting system, meet minimum IFHS hiring standards.

Department: Administration

Supervisor: Chief Executive Officer

1. ORGANIZATIONAL SUMMARY
2. Reports to: Chief Executive Officer
3. Key Working Relationships: Practitioners, Medical Support Staff, Mental Health Clinicians, and Administration
4. Primary Customer Groups: External Practitioners, Patients and their family members, and Vendors/Customers
5. Aged of Patients Served: All

1. STANDARD OF CONDUCTS
2. Appearance:
3. Maintain a professional personal appearance, and abide by the dress code at all times while working and representing IFHS.
4. Demonstrate actions that support maintaining a positive and clean facility appearance.
5. Attitude:
6. Acknowledge customers; smile and maintain eye contact as appropriate for patient culture.
7. Apologize for problems, inconveniences, and wait times.
8. Be kind, sympathetic, and helpful.
9. Act in a professional manner at all times.
10. Respect:
11. Treat all customers (patients and guests) with respect
12. Treat colleagues (employees, practitioners, volunteers) as professionals.
13. Be accountable in meeting customers’ requests and needs.
14. Recognize and respect differing viewpoints and beliefs.
15. Show reverence for cultural diversity and perspective of all people.
16. Ownership/ Accountability:
17. Act as an ambassador of IFHS at all times.
18. Anticipate and exceed customers’ needs and expectations.
19. Understand and accept responsibilities.
20. Demonstrate a proactive approach to all issues/ problems/ concerns.
21. Communication:
22. Acknowledge customers / patients by being attentive.
23. Keep customers / patients appropriately informed.
24. Maintain confidentiality at all times.
25. Use proper voice and email etiquette.
26. Use proper and professional telephone etiquette.
27. Demonstrate positive and proactive communication skills to include active listening.
28. Asks appropriate questions to clarify understanding.

• JOB SUMMARY

1. Responsible for supporting the day-to-day operations of both Payroll and Accounts Payable, ensuring accurate and timely payments. This is also a key position in ensuring that IFHS administration records maintained with a high level of accuracy, and sensitive information kept confidential. Must be organized, perform work timely and participate in all audits and inspections.
2. Duties: After orientation and training the Accounts Payable/Payroll Coordinator will be able to;
3. Remain informed and educated about both Accounts Payable and Payroll’s best practices, laws and regulations.
4. Comply with IFHS’ financial policies and procedures.
5. Assist with and maintain and reconcile the general ledger, and ensure accuracy and completeness of all data entry in the computerized accounting system QuickBooks.
6. Establish and maintain supplier accounts, as well as process suppliers’ invoices, and issue payment checks for all accounts due in a timely manner.
7. Assist with ordering supplies and small equipment for each department.
8. Ensure security of all IFHS’ credit cards and verify charges when needed.
9. Assist in annual audit.
10. Process payroll.
11. Data entry of employee taxes, pension and other payroll deductions.
12. Assist in maintaining time and attendance in iSolved, correct errors and missed punches as needed.
13. Updates payroll records by reviewing and approving changes in exemptions, insurance coverage, deductions, and job titles and department transfers.
14. Respond to payroll questions and troubleshoot payroll discrepancies.
15. Maintain vacation hours and payout of IFHS staffs’ yearly bonus.
16. Maintains employee confidence and protects payroll operations by keeping information confidential.
17. Maintain credentialing files and processes.
18. Support in Human Resources processes as needed.
19. Coverage for Executive Assistant while on leave.
20. All other duties as assigned by supervisor or CEO.

1. ESSENTIAL FUNCTIONS
2. Hearing: within normal limits with or without use of corrective devices
3. Visions: adequate to read 12-point font type with or without corrective lenses
4. Must be able to effectively communicate in English, both verbally and in writing with staff, patients and the general public
5. Must have manual dexterity of hands/ fingers for frequent writing, computer work, filing and assisting with procedures
6. Must be able to occasionally lift, push or pull up to 50lbs
7. Must be able to subject to prolonged sitting, standing or walking

1. ACKNOWLEDGEMENT

I have reviewed and understand the responsibilities of this position description.

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Signature of Employee and Date