Position Overview

The Administrative Assistant will provide exceptional support to the VP of Carrier Relations. You will provide support for insurance carrier contract review and administration, accurately complete insurance carrier requested information for existing and new Client Executive insurance appointments, help lead projects and communications with regards to insurance carrier contracting, and assist in the scheduling of meetings and events.

Primary ResponsibilitiesIn accordance with Hylant standards and procedures:

• Administer and assist in the review, completion, and tracking of new insurance carrier contracts through internal Hylant Help Desk.
• Maintain and organize insurance carrier contracts within electronic filing system.
• Accurately complete information requests from insurance carriers and intermediaries.
• Coordinate Property & Casualty insurance carrier visits for Toledo, Ohio office.
• Monitor marketing co-op funds available to Hylant and request appropriate funds from insurance carriers.
• Coordinate meetings and events with carriers.
• Assist with administrative duties including documenting meeting notes, assisting with presentations, pulling relevant data and formatting appropriately into Microsoft Excel, and maintaining VP of Carrier Relations calendar, meetings, travel, etc.
• Perform other duties and special projects as requested.

 Minimum Qualifications & Skills

• High School Diploma or GED equivalent required, Associate’s or Bachelor’s Degree preferred plus 3 years’ experience in an office environment/administrative role or equivalent combination of education and experience.
• Strong administrative skills; proficient with Microsoft Office Suite.
• Excellent organizational skills, including the ability to multi-task and prioritize.
• Strong sense of initiative, self-motivation, and professional maturity.
• Ability to work independently and be proactive with work responsibilities.

EEO

This job description is intended to describe the level of work required of the job and the physical requirements normal to the position. Primary responsibilities are outlined; other duties may be assigned as needs arise or as required to support the primary responsibilities.

This job description is not intended as a contract and is subject to change and revision. Any written contractual agreements will supersede this job description.