Huey P. Stockstill, LLC. is a family-owned highway construction company that specializes in asphalt paving, site development, ready mix, mining and aggregates throughout South Mississippi and Louisiana for over 50 years. With more than 230 current employees, Huey P. Stockstill, LLC is a great long-term career choice and we are always looking for new team members. We are looking for safety-focused, hard-working, and dedicated people that value teamwork and professional integrity. If this describes you, please apply online at www.hueystockstill.com/careers

Accounts Payable Coordinator:

The Accounts Payable Coordinator will participate in and support all aspects of the Accounts Payable function including vendor relations, payment management, month-end and year-end close-out and tax reporting. The Accounts Payable Coordinator is a key member of the finance team responsible for the efficient and accurate processing of invoices, payments, and related reporting. The role collaborates with others throughout the company to secure approval, ensure correct coding, and coordination of the three-way match process to provide appropriate control over vendor invoicing and payments.

Knowledge, Skills and Abilities

• Analytical thinker with the ability to research, problem solve, and resolve reconciling items through applying appropriate offsets.
• Customer service focus and team player mentality, with the ability to drive communication with operations.
• Demonstrated ability to learn and then routinely apply policies and procedures without daily instruction and under general supervision.
• Ability to prioritize and manage multiple requests in a fast-paced environment at one time along with the ability to embrace change.
• Question past practice while performing daily tasks and proactively share concerns with supervisor.
• Strong work ethic with demonstrated ability to work in a collaborative manner.
• Take ownership of personal development, create a positive team spirit and support company/ department initiatives.
• Conscientious and detail-oriented to produce accurate financial data with a sense of urgency and follow-through.
• Proven ability to communicate effectively and efficiently (oral and written) with internal and external customers,
• Regular and reliable attendance is required for the job
• Proficient knowledge of the Microsoft Office Suite (e.g., Excel, Outlook, Word), BambooHR and Viewpoint, various vendor or provider websites and databases.
• Ability to develop new approaches, streamline processes and create positive customer interactions.
• Identify confidential information and maintain strict confidentiality of information.
• Prioritizes and plans work activities and uses time efficiently.
• Demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.
• Adapts to changes in the work environment, manages competing demands and can deal with frequent change, delays, or unexpected events.

Accounts Payables Responsibilities:

• Review and process vendor invoices and requests for disbursement for accuracy, general ledger coding, proper documentation and levels of approval, and compliance to policies. Monitor due dates to ensure timely payment.
• Prepare and maintain Accounts Payable Vendor Files.
• Work with Supervisor to ensure compliance with accounting requirements and company invoice/payment guidelines.
• Ensure all invoices are properly approved within the company's cost-center coding and approval structure in a timely manner.
• Ensures that all purchases fall within authorized purchasing guidelines.
• Strategically work with employees and vendors to resolve invoicing, receiving, and purchase order discrepancies.
• Maintains record keeping, filing systems and processes daily mail.
• Assists with month end close, review and print reports.
• Assists with other Accounting Related (Payroll, Accounts Payable, Accounts Receivable)
• Provide excellent customer service by building and maintaining relationships, supporting and interacting with various levels of management to ensure high customer service levels both internally and externally.
• Assist with monthly/quarterly/annual close process by working with vendors to receive invoices on a timely basis.
• Perform 1099 reporting; review and verify W-9's; participate in new vendor setup and ensuring information accuracy and proper coding.
• Monitor expenses through analysis and verification of invoices and expense reports.

• Protect internal customers/employees by keeping information confidential.

• Maintain strong vendor relationships through effective and responsive communication.
• Code, process, and scan (pdf) vendor invoices ensuring accuracy.
• Review, code, and process checks, ACH payments, recurring, and credit card payments
• Monitor accounts to ensure payments are up to date.
• Process credit memos/request refunds, when applicable.
• Complete vendor credit applications; vendor setup and file maintenance.
• Comply with relevant internal controls, policies, and procedures.
• Create purchase orders and enter payables for various locations.
• Verify approvals on all vendor invoices and check requests.
• Scan valid vendor invoices into electronic workflow.
• Perform daily cash reconciliation for bank deposits and maintains petty cash account.
• Maintains Certificates of Insurance in ViewPoint database.
• Other duties as assigned.

The statements herein are intended to describe the general nature and level of work performed by employees, but is not a complete list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.

EQUAL OPPORTUNITIES FOR ALL- Huey P. Stockstill, LLC., embraces federal employment guidelines regarding equal opportunity and affirmative action. It is the policy of Huey P. Stockstill, LLC., to provide equal employment opportunity to all qualified applicants and employees. Huey P. Stockstill, LLC., is an affirmative action employer and does not unlawfully discriminate on the basis of race, color, religion, gender, national origin, age, disability, or veteran status in any condition of employment including, but not limited to, recruitment, hiring, training and promotion.