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HRDC does not discriminate against any person including customers, employees, and applicants for employment on the basis of race, religion, national origin, sex, age, physical or mental disability, gender identity, reprisal, and where applicable, marital status, familial or parental status, sexual orientation, political ideas and beliefs, level of English skills, if all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by HRDC, in the performance of contracts and the delivery of services or funding. Not all prohibited bases will apply to all programs and/or employment activities.

Job Opening Date: November 8, 2022

Job Closing Date: Open until filled, screening begins immediately

Job Status: We are open to full-time or part-time, contract or full employment, dependent on the responses received. The wage posted is for a regular status full time position, but can be adjusted dependent on FTE status.

Wage: $90,000-$110,000 salary, DOE

General Summary of Purpose of this Position:

A critical member of HRDC’s development team, the Construction Project Manager (CPM) is responsible for the planning, management, and supervision of all HRDC residential and commercial construction projects. From predevelopment to project completion, the role of the CPM is to provide professional collaboration to result in quality projects that are completed on schedule and within the designated budget parameters. The CPM is responsible for the oversight of all site construction activities and field personnel as required to successfully complete HRDC projects. This includes maintaining the highest quality project through procurement and supervision of the general contractor and design team. This position works closely with the Community Development Director, Asset and Risk Management Director, and other Department Directors to plan, implement and manage construction projects.

Specific Duties & Responsibilities:

This position has the following duties and responsibilities. They are listed starting with the most important. This listing does not include minor duties which constitute less than 5% of the position’s time, unless such duties are significantly important or critical to the success of the position. Each of the duties listed below is considered an essential function of this job. (Essential functions are those functions that the employee must be able to perform unaided or with the assistance of a reasonable accommodation. Regular and predictable work schedule and attendance are considered essential functions).

Primary Job Duties & Responsibilities

Construction project planning, management and supervision:

• Effectively manage the scope, schedule, budget, and legal authority (including permitting and entitlements) for all assigned projects in a balanced manner that keeps all competing variables on track for successful project delivery from predevelopment, through design, construction, and warranty.
• Administer all project contracts between HRDC, consultants and contractors. Maintain accountability to deliver projects consistent with contract requirements.
• Maintain consistent, professional communications with stakeholders, local and state government partners, community partners, architects, engineers, consultants, contractors, subcontractors, and others.
• Manage competing interests and priorities on projects. Effectively resolve conflict among competing parties in support of HRDC’s best interests.
• Ensure quality control of projects throughout design and construction process. Administer design reviews to ensure organization interests are addressed in design documents. Complete monitoring and enforcement of contract requirements during construction.
• Concurrently manage multiple, distinct projects and simultaneously keep all assigned projects on track.
• Review contract drawings and specifications, and verify proper procedures are followed consistent with contracts.
• Collaborate with internal property management staff to ensure projects deliver quality outcomes for long-term maintenance and operational needs.
• Review funding contracts to ensure that projects are in compliance.
• Participate in OAC meetings and conduct regular site visits
• Review RFIs and change order requests and provide recommendations to CD Director considering project schedule, budget, and quality
• Oversee punchlist process with GC through substantial completion and project turnover
• Coordinate covered warranty items with contractor throughout warranty period
• Coordinate necessary FF&E delivery and installation
• Works with development team to ensure cost control and to help identify and evaluate potential value engineering options
• Communicate all issues, situations, and updates with development team to come to a concise resolution

Knowledge Skills and Abilities

Language Skills:

• Ability to read and interpret construction documents
• Ability to prepare routine reports and correspondence
• Demonstrated ability to analyze and interpret complex and sensitive information

• Strong organizational and negotiation skills with a record of accomplishment of maintaining positive business relationship

Reasoning Ability:

• • This position requires knowledge of applicable local zoning regulations and building codes. 

• Demonstrated ability to apply common sense understanding to complete written and verbal instructions.

• Demonstrated ability to deal with problems involving several concrete variables in standardized situations
• Demonstrated ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Excellent problem and/or dispute resolution skills
• Demonstrated ability to work effectively under stress, interruptions, and tight deadlines

Computer Software and Operating Systems:

• Utilize computer spreadsheet to create files, input, format and edit data, and save, print or transmit data
• Utilize computer word processing to create documents, input, format, and edit documents and save, print or transmit documents
• Utilize computer databases to create data files, input, format, and edit data and save, print, or transmit data
• Utilize computer internet/e-mail to access, send, retrieve, save, print, or transmit documents or data files
• Operate personal computer with Windows operating system to start programs, input, format, and edit data files and print or transmit data
• Utilize proprietary, custom or online programs or data bases to input, format and edit data and save, print or transmit data.
• Experience with construction management software (Procore, etc. ) desired

HRDC, Professional or Governmental Policies and Regulations:

• State or Federal regulations or laws (List by Name): Building codes as adopted by state and local jurisdictions. 
• Agency policies or procedures: HRDC Personnel Policies & Procedure, Fiscal Policies

Drivers Licenses for this Position:

• Montana Class D Driver License and appropriate insurance required

Professional Licenses or Certifications Required by Law, Rule or Regulation for Performing this Position:

• Certifications that are Preferred:
  • Project Management Professional (PMP) or Certified Construction Manager (CCM)

Other Required Knowledge, Skills or Abilities:

• Demonstrated competence in and knowledge of: construction methods, practices, and standards, and the use of construction equipment and building materials; building codes and design standards; project scheduling, cost management, contract administration, construction inspection and methods of documentation; and administrative procedures associated with building projects.
• Demonstrated competence reading and understanding building plans, specifications, and codes.
• Demonstrated strong communication and public relation skills, including demonstrated ability to interpret, explain, and communicate detailed information with all levels of personnel internal and external to the organization.
• Ability work with minimal supervision and effectively manage workflow
• Strong interpersonal and communication skills
• Exhibit self-motivation, high energy level, high level of organization and efficiency
• The position requires the ability to communicate construction information to data to non-development audiences to help inform decision making processes
• Effectively disseminates information between all project stakeholders
• Maintains professional demeanor in stressful situations

Essential Physical, Mental and Emotional Requirements of this position:

The following physical, mental, and emotional abilities are considered essential to perform the duties listed above:

• While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk and hear;
• The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds, and occasionally lift and/or move up to 50 pounds;
• The incumbent must be able to perform multiple tasks simultaneously, must be able to work under time and/or deadline pressures;
• Must be able to sit for extended periods of time.
• Must be able to work under time and/or deadline pressures

Education and Experience 

The following course(s) of study or class work and experiences usually provide the required knowledge skills and abilities to perform the duties of this position:

• Bachelor’s degree in Architecture, Engineering, Construction Engineering Technology, or Construction Management plus progressively responsible experience in design and construction project management.

Supervision

Supervision Received:

• This position operates under the supervision of the Community Development Director, however, supervision on site is limited. The incumbent’s work is primarily assigned by daily workflow and operations. The incumbent is authorized to make decisions as to the timing and sequence of work and the work is performed according to established policies and procedures and/or within applicable laws, rules and regulations governing the tasks being performed.

This position supervises the following position(s):

• Position does not supervise any internal employees, but is responsible for supervising work produced by contractors, subcontractors, and vendors 

Decisions

Impact of Decisions and Errors Made by Position:

• Decisions, final recommendations, and/or errors affect projects of HRDC and could have severe legal and/or monetary consequences

Judgment Required to Make Decisions:

• Job duties typically involve frequently changing conditions and problems. 
• Requires considerable judgment to solve day-to-day problems, but usually within established procedures, guidelines, and precedents.

Exception Authority:

• This position cannot authorize exceptions to agency wide policy or procedure.

Financial Responsibility

Handling cash or checks:

This position is authorized to prepare the following documents and forms:

• Prepare vendor claims for Community Development Director approval

Personal Contacts

The incumbent is responsible for the following personal contacts (either in oral or written form) when performing the Duties and Responsibilities of the Position:

• Interacts with programmatic staff on a weekly or more frequent basis
• Presents project and financial reporting to Community Development Director on weekly basis
• May interact with funding agencies to provide information or exchange facts
• May interact with vendors and/or partners to provide information or exchange facts

Confidentiality:

• The incumbent regularly works with confidential data, which if disclosed, may be detrimental to agency/client interests. Release of such information may also violate disclosure laws.

Working Conditions

The incumbent is exposed to the following unusual, potentially hazardous or unpleasant working conditions:

• Works in office setting and construction job sites
• Must be willing and able to visit projects across HRDC service area, including potential overnight stays for project meetings