Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support in an assigned area to ensure the smooth operation of the area. This position will support multiple individuals. Responsibilities include, but are not limited to:

• Serve as the administrative support to assigned team members by coordinating, facilitating, and communicating their individual, group, and company-wide activities.
• Manage daily executive calendar while prioritizing inquiries and trouble-shooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements. 
• Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on behalf of executive.
• Coordinate travel arrangements such as air, hotel and transportation while maintaining all receipts for expense reports. 
• Prepare and process expense reports.
• Organize meetings, including scheduling, coordinating conference space, and organizing catering when necessary.
• Answer phones in a polite and professional manner, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.

Qualifications

Minimum Requirements include:

• High School Diploma or equivalent from an accredited institution.

• Two or more years of experience in an administrative role in a professional office environment.

Closing

Hines is a global real estate investment, development and property manager. The firm was founded by Gerald D. Hines in 1957 and now operates in 28 countries. We manage a $92.3B¹ portfolio of high-performing assets across residential, logistics, retail, office and mixed-use strategies. Our local teams serve 634 properties totaling over 225 million square feet globally. We are committed to a net zero carbon target by 2040 without buying offsets. To learn more about Hines, visit www.hines.com and follow @Hines on social media. ¹Includes both the global Hines organization as well as RIA AUM as of June 30, 2022.

We are an equal opportunity employer and support workforce diversity.

No calls or emails from third parties at this time please.