Overview

When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you’ll be a part of shaping our future in the years to come.

Responsibilities

As an Administrative Assistant with Hines, you will provide advanced administrative and clerical support to ensure the smooth operation of an assigned area. This position will support multiple individuals. Responsibilities include, but are not limited to:

• Serve as the administrative support to assigned team members by coordinating, facilitating, recording, and communicating their individual, group, and company-wide activities.

• Answer phones, forward accurate and detailed messages, facilitate conference calls and, as appropriate, disseminate general information to callers.

• Coordinate activities for assigned team members such as travel arrangements, meetings, interviews, and conference calls.

• As requested, compose various documents such as agreements, contracts, correspondence, interoffice memos, reports, charts, and tables. 

• Manage, organize, and distribute record drawings and specification binders.

• Assist in preparing presentations.

• Establish and maintain appropriate filing systems, both manual and electronic; handle confidential files and reports with discretion.

• Make arrangements for special and routine meetings and lunches, including coordinating conference space and schedules with other departments.

• Create, update, and maintain departmental databases when appropriate.

• Complete special projects to support assigned area.

• Prepare and process expense reports.

• Maintain office and kitchen supply inventory.

• Prepare both internal and external mail, including special handling packages and mailing lists.

• Distribute mail and faxes as needed.

Qualifications

Minimum Requirements include:

• High school diploma or equivalent from an accredited institution.
• Two or more years of experience in an administrative role in a professional office environment.

Closing

Hines is a privately owned global real estate investment firm founded in 1957 with a presence in 285 cities in 28 countries. Hines oversees investment assets under management totaling approximately $90.3 billion¹. In addition, Hines provides third-party property-level services to 373 properties totaling 114.2 million square feet. Historically, Hines has developed, redeveloped or acquired approximately 1,530 properties, totaling over 511 million square feet. The firm currently has more than 198 developments underway around the world. With extensive experience in investments across the risk spectrum and all property types, and a foundational commitment to ESG, Hines is one of the largest and most-respected real estate organizations in the world. Visit www.hines.com for more information. ¹Includes both the global Hines organization as well as RIA AUM as of December 31, 2021.

We are an equal opportunity employer and support workforce diversity.

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