Job Summary

The Sales-Accounting Coordinator is responsible for ensuring that the administrative functions for all Sales and Catering positions are handled.

Responsibilities

QUALIFICATIONS:

• College course work in related field helpful.
• Experience in a hotel or a related field preferred.
• High School diploma or equivalent required.
• Must be proficient in Windows Operating Systems Company approved spreadsheets and word processing.
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must work well in stressful high pressure situations.
• Must have the ability to assimilate complex information data etc. from disparate sources and consider adjust or modify to meet the constraints of the particular need.
• Must be effective at listening to understanding and clarifying the concerns and issues raised by co-workers and guests.
• Must be able to work with and understand financial information and data and basic arithmetic functions.
• Must maintain composure and objectivity under pressure.

RESPONSIBILITIES:

• Approach all encounters with guests and employees in a friendly service-oriented manner.
• Maintain regular attendance in compliance with Aimbridge Hospitality standards as required by scheduling which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming which include wearing the proper uniform and name tag when working (per brand standards)
• Comply at all times with Aimbridge Hospitality standards and regulations to encourage safe and efficient hotel operations.
• Maintain Sales files in an organized fashion and as per specified standards.
• Complete monthly competition statistics of all area hotels and turn into the Director of Sales by the fifth of each month.
• Type and process all contracts proposals memos and general correspondence for sales/catering staff.
• Type and distribute all banquet event orders banquet checks and Daily Event Sheets for the Catering Manager.
• Answer phones for sales/catering staff if not picked up by third ring; Record messages as appropriate.
• Open date stamp and allocate all hotel mail to the appropriate departments for handling.
• Employees must at all times be attentive friendly helpful and courteous to all guests managers and fellow employees.
• Type process and distribute all RFP's as directed by DOS.
• Review all 'OUT' mail from Sales and Catering Managers.
• Order and maintain all Sales forms as specified and participate in monthly inventory counts.
• Oversee and maintain efficient operation of the e-mail system for Corporate communications daily.
• Assist with the administration of the checkbook accounting system as directed by the Director of Sales.
• Perform any other duties requested by the General Manager or Director of Sales.
• Ensure hotel billing is processed and mailed in a timely fashion.
• Make phone calls to all new billing and outstanding accounts to keep Accounts Receivable Aging in line with Accounting S.O.P.'s and corporate standards.
• Maintain a filing system for direct billing.
• As directed assist the Property Accountant with Accounts Receivable administration.
• Assist the Property Accountant with the administration of Accounts Payable including processing invoices for payment and maintenance of the checkbook accounting system.
• Participate in bi-monthly credit meeting and give status of accounts.
• Assist with other accounting duties as directed by the Property Accountant.

Property Details

Hilton Garden Inn Nashville Downtown/Convention Center is set in the heart of downtown Music City – Nashville, providing outstanding service and warm southern hospitality. The hotel is located one block from Music City Convention Center and is 15 minutes from Nashville International Airport. Guests are within walking distance to corporate headquarters, Music Row, Nissan Stadium, Bridgestone Arena, and the Country Music Hall of Fame, and minutes from Vanderbilt and Belmont Universities.

Ideal for business, corporate and social events, this downtown Nashville hotel has over 4,200 sq. ft. of divisible meeting space and a complimentary 24-hour business center. The latest A/V technology and our dedicated staff will ensure that every conference or wedding is a success. Guests can cool down with a dip in the outdoor pool, soak up the sunshine on the pool deck and energize with modern equipment in the 24-hour fitness center. Spacious and modern, our downtown Nashville rooms and suites offer everything guests need for a successful business trip or relaxing vacation. We also offer breakfast, lunch and dinner in the Great American Grill.

Company Overview

As the global leader in third-party hotel management, our growing portfolio represents over 1,550 hotels in all 50 states and 22 countries, from top international lodging brands to luxury hotels, destination resorts and lifestyle hotels. Our associates around the globe are passionate about serving our guests and driving exceptional results, and thrive in a culture where everyone is inspired to be the best. Join a world of possibility with Aimbridge Hospitality.

Benefits

After an initial waiting period, those hired into full time positions are eligible for a competitive benefits package that includes the following:

• Now offering Daily Pay! Ask your Recruiter for more details
• Medical, Dental, and Vision Coverage
• Short-Term and Long-Term Disability Income
• Term Life and AD&D Insurance
• Paid Time Off
• Employee Assistance Program
• 401k Retirement Plan