Overview

The Administrative Aide provides critical backing to the K-12 Education Office through its assistance in the execution of the internal administration support components of its work. Working closely with the Office Manager, this position is primarily focused on the functional activity of the organizational flow in the K-12 office, including performing tasks in a business and clerical office setting. Candidates must have an unambiguous understanding of the mission of Hillsdale College and its philosophy. This position demands high functioning independent administrative, logistical, and clerical practices and a clear sense of business protocol.

Responsibilities

• Reviews paper and electronic correspondence, and routes or takes appropriate action as required.
• Maintains accurate records, reports, and files sufficient to the needs and demands of the office.
• Assists in providing administrative support to meetings from time-to-time as assigned
• Aides in managing manual and digital filing systems.
• Contributes to maintaining data and files on K-12 affiliate schools.
• Assists in the creation of various reports on K-12 and K-12-affiliated schools.
• Helps make travel arrangements, processes and tracks expense and other designated financial matters, and works closely with office staff to ensure accurate and timely completion of reimbursements and other business office matters.
• Works closely with K-12 Education staff, including those at Hillsdale Academy, to ensure smooth collaboration in its collective work.
• Maintains and safeguards a strict level of confidentiality, as appropriate.
• Assists in identifying opportunities for process and office management improvements, and the design and implementation of new systems.
• Provides support in after-hour activities on occasion, as needed.
• Delivers other administrative support as necessary and assigned, including assisting in group meetings, and creating reports.

Qualifications

Education and Experience

This position requires a high school diploma (some college experience preferred) and a minimum of three years’ administrative experience; or an equivalent combination of education and experience sufficient to demonstrate the ability to perform the job.

Required Knowledge, Skills, and Abilities

Personal Characteristics

The K-12 Education Office interacts routinely with College staff, visitors, and donors. A neat appearance and a pleasant relationship that is supportive of the College mission are essential. This relationship needs to be supportive and professional while maintaining confidentiality as needed.

Code of Commitment

Be a good representative of Hillsdale College to promote the liberal arts, the College’s original Articles of Association and operating principles stated in the Staff Code of Commitment. The Mission Statement should be considered in all aspects of the position. The teaching of Christian faith shall remain a conspicuous aim of the College.