Executive Personal Assistant- Reports to Chairman

Work Schedule Monday - Friday 9am to 2pm.

*Must be vaccinated

Experience Required

Position Objectives:

Provide accurate and efficient administrative, clerical, and personal assistance to the Chairman.

Primary duties and responsibilities: (essential to this position)

Executive Assistant Duties for the Chairman:

1. Screen incoming telephone calls and take messages and/or actions, as necessary
2. Open and screen incoming mail, taking action as needed.
3. Coordinate the Chairman's calendar and appointments promptly.
4. Complete all business and personal correspondence.
5. Develop and maintain travel itineraries with all details and contact info
6. Assist with meeting schedules and changes, both business and personal.
7. Maintain meeting documents and assist with prep for all meetings, both business and personal
8. Assist with all daily duties of office of the Chairman, such as ordering supplies, removing trash and other clutter, internet purchases, etc.

PERFORMANCE STANDARDS:

• The Chairman's schedule and responsibilities are well organized on a daily basis.

• Action is taken on incoming information within 2 hours.
• Successfully Coordinate with other area Executives

Administrative Duties for other office personnel:

1. Coordinate certain arrangements as necessary, including dinner reservations.
2. Order office supplies as needed

Personal Duties for Owner

1. Personal shopping and errands, such as cleaners, groceries as needed, clothing and personal items, gifts - both online and in person
2. Assist with Passport, driver's license, medical records and appointments, legal documents
3. Coordinate home projects. Set up appointments for various maintenance and projects.
4. Automobile maintenance, such as routine service, repairs, gasoline
5. Coordinate schedule and expenses for household help.
6. Coordinate various activities for adult children and grandchildren as needed
7. Coordinate personal appointments, such as medical, dental, hair, etc.