Search By
1068 Jobs
Administrative Assistant HENIFF TRANSPORTATION Joliet, IL | Full Time
27 Days Ago
Administrative Assistant Minnesota City Jobs Circle Pines, MN | Part Time
Just Posted
Administrative Assistant The Michaels Organization Jersey City, NJ | Part Time
Just Posted
Administrative Assistant NKSFB Garden City, NY | Full Time
Just Posted
Administrative Assistant Greenway Equipment Stuttgart, AR | Full Time
Just Posted
Administrative Assistant Navajo County Snowflake, AZ | Full Time
Just Posted
Administrative Assistant BKF Engineers Santa Rosa, CA | Full Time
Just Posted
Administrative Assistant Delaware Nation Industries Washington, DC | Other
Just Posted
Administrative Assistant R&P Technologies, LLC Washington, DC | Full Time
Just Posted
Administrative Assistant Castle Group Naples, FL | Other
Just Posted
Administrative Assistant Paper Street Media Miami, FL | Part Time
Just Posted
Administrative Assistant Castle Group Bal Harbour, FL | Other
Just Posted
Administrative Assistant Castle Group West Palm Beach, FL | Other
Just Posted
Administrative Assistant Brookdale Lake Orienta Altamonte Springs, FL | Part Time
Just Posted
Administrative Assistant Castle Group South Daytona, FL | Other
Just Posted
Administrative Assistant Genuine Parts Company CEDAR RAPIDS, IA | Full Time
Just Posted
Administrative Assistant TeleSolv Consulting Des Moines, IA | Full Time
Just Posted
Administrative Assistant MaxHome Jefferson, LA | Full Time
Just Posted
Administrative Assistant UHS of Delaware, Inc. ALLSTON, MA | Full Time
Just Posted
Administrative Assistant BerryDunn Waltham, MA | Full Time
Just Posted
Administrative Assistant IE2 Mallinckrodt Pharmaceuticals Ireland Ltd. College Park, MD | Full Time
Just Posted
Administrative Assistant MAG Areospace Aberdeen Proving Ground, MD | Full Time
Just Posted
Administrative Assistant BerryDunn Bangor, ME | Full Time
Just Posted
Administrative Assistant UHY LLP Kansas City, MO | Other
Just Posted
Administrative Assistant Greenway Equipment Sikeston, MO | Full Time
Just Posted
Administrative Assistant Laufer Group International Kansas City, MO | Full Time
Just Posted
More Search Results

Administrative Assistant

Joliet, IL | Full Time
Expired

Job Description

Description

Heniff Transportation provides best-in-class supply chain solutions to our valued customers by utilizing our network of supply chain services and resources. We focus on creating extraordinary growth and value across the markets, industries, and customers we serve through outstanding safety, innovation, and service performance. We accomplish this through one of the largest, fully integrated networks of terminals, transload and tank wash facilities in North America and now in Canada. We strive to be the BEST at everything we do.


Position Summary

The Administrative Assistant assists the Fleet Administration Manager with any projects and/or daily duties that may arise.

Duties and Responsibilities:

  • The Administrative Assistant verifies accuracy in vendor invoices
  • Process and send accounts payable invoices to Accounting
  • The Administrative Assistant creates Invoices from maintenance services provided
  • Review DOT documents 
  • The Administrative Assistant performs scanning/indexing
  • Perform other duties as necessary
  • The Administrative Assistant directly reports to The Fleet Administration Manager

Requirements

Education and Experience:

  • High school diploma, GED, or equivalent
  • Work experience in an office surrounding of at least one year
  • Experience setting up and maintaining filing systems by either scanning into software program or by paper system into filing cabinet

Essential Qualifications:  

  • Demonstrated computer keyboard skill at approximately 60 words per minute
  • Demonstrated courteous and considerate telephone skills
  • Knowledge of common computer programs, such as: Excel, Microsoft Word, etc.
  • Demonstrated legible penmanship

Language Skills:

  • Ability to read, write and speak English proficiently; some knowledge of the Spanish language preferred

Physical Demands:

  • While performing the duties of this job, the employee is regularly required to talk or hear.  
  • May be required to stand, walk, sit for long periods of time (possibly up to 8 hours), use hands to feel; reach with hand and arms, and stoop, kneel or crouch as needed.  
  • Specific vision requirements include the ability to see at close range, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
  • Ability to operate in a constant state of alertness and safe manner

Work Environment:

  • The position typically operates in a standard office environment.
  • This position routinely uses office equipment such as computers, phones, and scanners.

At Heniff, we believe our biggest asset is our people. We are proud to be an equal opportunity employer, hiring and developing individuals from diverse backgrounds and experiences to add to our collaborative culture. Heniff treats all candidates and employees with respect and does not discriminate in our recruiting, hiring, and promoting processes and general treatment during employment, including on the basis of actual or perceived race, creed, color, religion, sex, age, sexual orientation, gender identity and/or expression, alienage or national origin, ancestry, citizenship status, marital status, veteran status, or disability.

Skills for Administrative Assistant

The job skills required for Administrative Assistant include Accounting, Office equipment, Accounts Payable, Transportation, Microsoft Excel etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant. Select any job title you are interested in and start to search job requirements.

Job Openings with Skill of Accounting
MORE>>
Job Openings with Skill of Office equipment
MORE>>
Job Openings with Skill of Accounts Payable
MORE>>
Job Openings with Skill of Transportation
MORE>>
Job Openings with Skill of Microsoft Excel
MORE>>

Career Path for Administrative Assistant

The following is the career advancement route for Administrative Assistant positions, which can be used as a reference in future career path planning. As an Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant. You can explore the career advancement for an Administrative Assistant below and select your interested title to get hiring information.