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Administrative Assistant

Philadelphia, PA | Full Time
Expired

Job Description

Help at Home is hiring an Administrative Assistant in our Philadelphia, PA office!

Help at Home is the nation’s leading provider of high-quality support services to seniors and people with disabilities. Our clients need us more than ever to continue living independently in their own homes, while staying safe from high-risk facilities.   

Help at Home leads the home care industry in protecting our clients, caregivers and employees. We provide priority vaccine access, a ready supply of quality PPE, and up-to-date training. 

GENERAL PURPOSE

The Administrative Assistant provides a variety of administrative tasks to support overall company operations and objectives. Individuals in this position may also assist to coordinate and assign schedules for Care Givers. Demonstrates respect, efficiency and good communications, and maintains positive working relationships with colleagues and clients.

PRIMARY RESPONSIBILITIES

  • Performs a variety of general office duties such as greeting office visitors, responding to phone inquiries, operation of office machines, organizing files, providing keys or security access, typing, copying, filing, sorting mail, requisition of supplies, faxing, etc. Assists with maintaining a neat and clean office.
  • May coordinate Care Givers schedules to ensure that client service is maintained.
  • May perform skilled administrative tasks including
  • Accessing or administering systems that organize our data;
  • Track, gather or input client or care giver data;
  • Coordinating materials for meetings and training sessions and other activities.
  • Consistently maintains the confidentiality of patient/client and agency information.
  • Performs other job-related duties as assigned.

COMPETENCIES

  • Knowledge and Experience. Ability to learn new systems and office procedures quickly and efficiently. Prior office experience is preferred including experience with organizing information and working with databases. Intermediate level computer skill with creating and modifying documents using Microsoft products (e.g. Word and Excel); ability to key quickly and accurately.
  • Personal accountability. Reliable; strong attention to details; maintains confidentiality; complies with all policies and procedures.
  • Interpersonal Skills. Demonstrates maturity and the ability to function as a team member; excellent communication and customer service skills under duress and in a fast pace.
  • Physical Demands.
  • Ability to sit for long periods of time and use a pc keyboard;
  • Able to deal with stress and conflict appropriately
  • Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions upon request.

Help At Home is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, veteran status, genetic data, or religion or other legally protected status.

Skills for Administrative Assistant

The job skills required for Administrative Assistant include Customer Service, Confidentiality, Organizing etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Assistant. Select any job title you are interested in and start to search job requirements.

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Career Path for Administrative Assistant

The following is the career advancement route for Administrative Assistant positions, which can be used as a reference in future career path planning. As an Administrative Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Assistant. You can explore the career advancement for an Administrative Assistant below and select your interested title to get hiring information.