204 Administrative Asst III Jobs in Austin, TX
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Office of State Senator Judith Zaffirini
Austin, TX | Part Time | Full Time | Temporary
$44k-56k (estimate)
7 Days Ago
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Administrative Asst III
$41k-52k (estimate)
Full Time
3 Months Ago
Health Human Services Comm is Hiring an Administrative Asst III Near Austin, TX
The Program Policy Team within the Medicaid and CHIP Services (MCS) Office of Policy is seeking a highly qualified candidate to fill the position of Administrative Assistant III. The Administrative Assistant III performs highly complex (journey-level) administrative support work. Works under general supervision, with moderate latitude for the use of initiative and independent judgment; may occasionally receive instruction or assistance as new, unusual, or unique situations arise and assist others in performing higher-level work.
This position reports to the Director of Program Policy within the Office of Policy. Work involves coordinating meetings and conferences and disseminating information, and coordinating internal administrative support work. The position works closely with other administrative staff within the Office of Policy and MCS to ensure that all required administrative support functions are accomplished. This position allows for some telework and requires regularly scheduled days in the office based on the unit's business needs.
The ideal candidate thrives in an environment that emphasizes teamwork to achieve goals, excellence through high professional standards and personal accountability, curiosity to continuously grow and learn, critical thinking for effective execution, and integrity to do things right even when what is right is not easy.
This position reports to the Director of Program Policy within the Office of Policy. Work involves coordinating meetings and conferences and disseminating information, and coordinating internal administrative support work. The position works closely with other administrative staff within the Office of Policy and MCS to ensure that all required administrative support functions are accomplished. This position allows for some telework and requires regularly scheduled days in the office based on the unit's business needs.
The ideal candidate thrives in an environment that emphasizes teamwork to achieve goals, excellence through high professional standards and personal accountability, curiosity to continuously grow and learn, critical thinking for effective execution, and integrity to do things right even when what is right is not easy.
Essential Job Functions:
20%: Proactively engages internal agency partners and other stakeholders to represent the administrative needs of Program Policy. Engages colleagues with professionalism, tact, and discretion.
20%: Compiles materials for Program Policy and Office of Policy meetings, conferences, trainings, new hire onboarding, and other similar functions. This effort includes but is not limited to meeting scheduling, developing and distributing agendas, meeting minutes, and action items using Microsoft systems including Outlook, Word, PowerPoint, and Teams.
15%: Compiles, edits, and summarizes work products for Program Policy staff and leadership as requested and reviews reports, documents, travel materials, budget and requisition documents and other work products to ensure administrative completeness.
15%: Coordinates and works with staff and management regarding specific Program Policy and Office of Policy administrative functions, including but not limited to travel coordination, purchasing, CAPPS functions, time/leave entries, auditing, posting, selection process, interview process, hiring process and new staff onboarding.
15%: Develops and maintains electronic files using the Microsoft Office programs, Adobe Acrobat, Microsoft Teams, CAPPS, and other organizational computer programs. Relays or retrieves information as requested from staff and adheres to the principles of confidential information. Explains and disseminates information concerning Program Policy or Office of Policy programs and procedures.
10%: Ability to implement creative solutions to problems or objectives with multiple stakeholders.
5%: Other administrative functions as requested.
20%: Proactively engages internal agency partners and other stakeholders to represent the administrative needs of Program Policy. Engages colleagues with professionalism, tact, and discretion.
20%: Compiles materials for Program Policy and Office of Policy meetings, conferences, trainings, new hire onboarding, and other similar functions. This effort includes but is not limited to meeting scheduling, developing and distributing agendas, meeting minutes, and action items using Microsoft systems including Outlook, Word, PowerPoint, and Teams.
15%: Compiles, edits, and summarizes work products for Program Policy staff and leadership as requested and reviews reports, documents, travel materials, budget and requisition documents and other work products to ensure administrative completeness.
15%: Coordinates and works with staff and management regarding specific Program Policy and Office of Policy administrative functions, including but not limited to travel coordination, purchasing, CAPPS functions, time/leave entries, auditing, posting, selection process, interview process, hiring process and new staff onboarding.
15%: Develops and maintains electronic files using the Microsoft Office programs, Adobe Acrobat, Microsoft Teams, CAPPS, and other organizational computer programs. Relays or retrieves information as requested from staff and adheres to the principles of confidential information. Explains and disseminates information concerning Program Policy or Office of Policy programs and procedures.
10%: Ability to implement creative solutions to problems or objectives with multiple stakeholders.
5%: Other administrative functions as requested.
Knowledge Skills Abilities:
1. Knowledge of office practices and administrative procedures.
2. Skill in the use of standard office equipment and software.
3. Ability to implement new administrative systems and procedures and to evaluate their effectiveness;
4. Ability to interpret rules, regulations, policies, and procedures;
5. Ability to communicate effectively; and
6. Ability to provide guidance to others.
1. Knowledge of office practices and administrative procedures.
2. Skill in the use of standard office equipment and software.
3. Ability to implement new administrative systems and procedures and to evaluate their effectiveness;
4. Ability to interpret rules, regulations, policies, and procedures;
5. Ability to communicate effectively; and
6. Ability to provide guidance to others.
Registration or Licensure Requirements:
None.
None.
Initial Selection Criteria:
1. Graduation from high school or equivalent. 60 hours of junior college/college coursework is preferred.
2. Experience with office practices and administrative procedures; experience with administrative functions in a position with state government preferred.
3. Experience with customer service.
4. Experience coordinating administrative assignments and meeting deadlines.
5. Experience with Microsoft applications including Outlook, Word, Excel, and PowerPoint. Experience and understanding of Microsoft Teams strongly preferred.
1. Graduation from high school or equivalent. 60 hours of junior college/college coursework is preferred.
2. Experience with office practices and administrative procedures; experience with administrative functions in a position with state government preferred.
3. Experience with customer service.
4. Experience coordinating administrative assignments and meeting deadlines.
5. Experience with Microsoft applications including Outlook, Word, Excel, and PowerPoint. Experience and understanding of Microsoft Teams strongly preferred.
Additional Information:
This position is headquartered in Austin, Texas, a fast growing and lively city with great entertainment, restaurants, and no shortage of outdoor recreational activities. State of Texas employees participate in outstanding benefits: - Excellent health benefits,
- Lifetime monthly retirement annuity,
- Generous time off benefits.
Additional benefits of joining the MCS Office of Policy include: -The ability to telework up to two days per week, contingent on performance. However, the Director must be based within the greater Austin area and be able to attend in-person meetings on a regular basis, sometimes on short notice. - Leadership commitment to invest in and foster your professional growth and career advancement.
- Having an impact on the lives of millions of Texans that depend on Texas Medicaid and CHIP throughout Texas.
- Exposure to the Texas legislative process to analyze and inform legislators of potential impact of proposed bills.
- Leading a team at the forefront of interpreting, implementing, and developing healthcare policy that has statewide impact.
- The opportunity to lead and engage with multiple domains of the healthcare delivery system, including managed care, fee-for-service, federal/state Medicaid partnerships and other activities related to the administration of the Medicaid program.
To share this position, use this web address: https://jobshrportal.hhsc.state.tx.us/ENG/careerportal/Job_Profile.cfm?szOrderID=594087
Military occupations noted in the following field may relate to the responsibilities of this position. The HHSC Office of Policy encourages active duty, reservists, guardsmen, and veterans to apply if they meet the qualifications for this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
- Lifetime monthly retirement annuity,
- Generous time off benefits.
- Having an impact on the lives of millions of Texans that depend on Texas Medicaid and CHIP throughout Texas.
- Exposure to the Texas legislative process to analyze and inform legislators of potential impact of proposed bills.
- Leading a team at the forefront of interpreting, implementing, and developing healthcare policy that has statewide impact.
- The opportunity to lead and engage with multiple domains of the healthcare delivery system, including managed care, fee-for-service, federal/state Medicaid partnerships and other activities related to the administration of the Medicaid program.
Military occupations noted in the following field may relate to the responsibilities of this position. The HHSC Office of Policy encourages active duty, reservists, guardsmen, and veterans to apply if they meet the qualifications for this position. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx
MOS Code:
Army: 42A, 420A;
Navy: LS, PS, 741X;
Marine Corps: 0100, 0111, 0170, 4430;
Air Force: 3F5X1;
Space Force: No military equivalent.
Army: 42A, 420A;
Navy: LS, PS, 741X;
Marine Corps: 0100, 0111, 0170, 4430;
Air Force: 3F5X1;
Space Force: No military equivalent.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
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Job Summary
JOB TYPE
Full Time
SALARY
$41k-52k (estimate)
POST DATE
01/19/2023
EXPIRATION DATE
06/23/2024
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