POSITION SUMMARY

This position will provide financial and accounting support for The Healing Place of New Hanover County. Ensure the integrity of financial statements, budgets, and reports for The Healing lace of New Hanover County. This position will manage revenue, receivables, and accounts payable for The Healing Place of New Hanover County.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions include but are not limited to the following:

• Manage daily records of client census and relevant program data
• Ensure data collection by support staff, pertaining to monthly invoices to The Healing Place of New Hanover County partners
• Prepare monthly contracted revenue invoices in a timely manner
• Process all The Healing lace of New Hanover County related mail and filter client mail to program staff
• Process all invoices to accounts payable, code appropriately, and enter in QuickBooks system
• Maintain vendor relationships and account files
• Prepare monthly invoices for contracted services and ensure revenue collection
• Prepare and reconcile monthly credit card statements for processing
• Support the process of creating the annual departmentalized budget
• Analyze actual vs budget variances monthly
• Support the process of creating and maintaining cash flow statements
• Prepare and document daily bank deposits and all bank account reconciliations
• Prepare and enter all General Ledger transactions using GAAP guidelines
• Reconcile monthly revenue and post to QuickBooks
• Support the annual independent audit of The Healing Place of New Hanover County and related entities
• Support and prepare the reporting of expenses and financial outcomes for grantors
• Prepare and distribute the annual 1099
• Prepare and maintain the Fixed Asset module in QuickBooks monthly
• Maintain communication and relationship with Louisville THP for oversight and support
• Prepare balance sheet asset reconciliations (pre-paid, A/R aging, pledged receivables, etc.)
• Prepare, monitor, and post cost allocations by department (payroll, benefits, G&A allocations)
• Record and publish financial synopsis for The Healing Place of New Hanover County Board of Directors
• All other duties assigned

QUALIFICATIONS / REQUIREMENTS

• Minimum HS diploma or GED equivalent, Bachelor's Degree preferred
• Must have proficiency with Microsoft Office products such as Excel, Word, and Outlook
• QuickBooks experience preferred
• Strong attention to detail
• Excellent problem-solving and prioritization skills
• Ability to work under pressure and adhere to strict deadlines
• Great customer service skills, both in-person and by telephone
• Strong interpersonal skills
• Positive, Self-motivated Individual
• Organized
• Ability to navigate stairs and spend majority of workday in an office environment