JOB TITLE: Executive Assistant
DEPARTMENTS: Administrative
REPORTS TO: HR Manager  

Hatteras is a family-owned printing and visual communications company that works with some of the best-known brands in retail, beauty, pharmaceutical, financial services and other industries. Our success over the last 40 years is attributed to the long-standing relationships we have built with our customers, as well as our incredible employees who are committed to delivering world-class products and services on a daily basis. If you are looking to join a growing team that’s ready to invest in you and your career, then apply now! 

SUMMARY

The Executive Assistant will work closely with the leadership team to provide support in various functions throughout the organization all while maintaining a high level of confidentiality and professionalism.

RESPONSIBILITIES

• Provides high level administrative support and assistance to the CEO and/or other assigned leaders and managers throughout multiple departments
• Arranges travel accommodations and other company and personal logistics
• Welcomes guests and customers by greeting them, in person or on the telephone, answering or directing inquiries
• Maintains and manages the operations team calendar
• Assists in the planning and execution of meetings and events
• Serves as liaison between leadership, managers and visitors as required, reviews, requests, and schedules appointments and meetings
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies and placing/expediting order for supplies
• Maintaining the current filing and database system and looking for ways to improve current systems
• Arranges domestic and international travel for all business travel requirements for Hatteras team members and customers
• Maintains current office furniture, décor, appliances, and electronics to a high standard and updates as required
• Coordinate with maintenance to keep the office clean and safe and ensure its appliances are in good working order
• Performs other duties as assigned

REQUIRED EDUCATION/EXPERIENCE

• High school diploma required; Bachelor’s Degree in Business Administration/related field preferred
• Minimum of five years of administrative support including at least three years of executive support experience preferred
• Strong organization skills with ability to prioritize in a dynamic environment
• Excellent interpersonal skills with the ability to maintain highly confidential information.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Must be able to multi-task effectively
• Strong verbal and written communication skills required

Benefits:

• 401k with company match, Medical, Dental and Vision
• Vacation, Sick Time, and Closed Holidays

EEO Statement

Hatteras is an Equal Opportunity Employer. Hatteras does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.