The Part-time Reservation Coordinator will assist in performing administration duties, including but not limited to; reservations, website back end, record keeping, reporting, purchasing, and budgets.

Duties and Responsibilities:

• Community center and parks reservation assistance within Civic Rec

• Upholding the back end of Civic Rec System

• Creating facilities and locations within Harris County Precinct 2

• Inputting and viewing reservations and events on the Facility Calendars

• Approving and Declining reservations request

• Updating locations to the required managers overseeing the parks and the community centers

• Input closings for facilities if there is a holiday, precinct, or another matters within Harris County Precinct 2

• “Facility Closings” are found under the Facilities tab within Civic Rec

• Creating reports of daily civic rec data, creating deposits, metal detector and ball field permits

• Upholding the back end of Civic Engage for the Parks and Trails Department, (updating the content for the website for the park rules, forms, and department information).

• Working with concessionaire leagues and inputting their league calendars into the civic rec system, reviewing required documents for concessionaires.

• Assist in Setting up vendors, created Purchase Orders, and paid multiple vendor invoices per month.

• Assists vendors with invoicing/purchasing issues. 

• Monitors the status of outstanding purchase orders in order to un-encumber funds at the end of the fiscal year.

• Communicates with vendors regarding outstanding invoices.

• Serves as liaison to vendors and department staff, established purchase orders.

• Collaborates with Procurement in defining terms of purchase orders, contracts & payments for project deliverables.

Harris County is an Equal Opportunity Employer https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
 If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net. This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

• A working knowledge of departmental policies, procedures and guidelines.