Harder Mechanical is one of the nation’s largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Richmond, CA; Salt Lake City, UT; and Austin, TX.

As an Administrative Assistant, you will be working at a California-based sustainable fuel producer that is in the process of converting an oil refinery facility into one of the cleanest fuel refineries in the world. You will support our project team with administrative tasks, and work with the safety team onsite on project site logistics and helping with safety needs associated with our construction and maintenance work. This position is not eligible for remote work. 

Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at www.harder.com.

Admins at Harder perform the following daily tasks:

• Supports the construction team on-site with data entry 
• Assist with the uploading, printing, and electronic filing of construction drawings
• Schedules and coordinates meetings, appointments and maintains calendars
• Prepares and distributes daily/weekly communications including reports, invoices, transmittals, and various other documents
• Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel
• Maintains filing systems (electronic and physical) with a focus on document control
• Supports the field with material purchases and PO tracking
• Help manage documentation of new drawing files
• Reports to the Site Manager, or as designated

What you will need to be successful in this role: 

• Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder
• Strong organizational skills
• Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners
• Ability to effectively interact with the construction industry personnel and home office staff members
• Experience organizing, maintaining, and logging documents
• Ability to maintain confidentiality
• Experience reading construction drawings a plus, but not required
• Previous successful experience in a construction office environment
• Team mentality

Education/Experience

• 2-3 years in an administrative role
• Previous experience with data entry and weld mapping preferred

Benefits

• Competitive salary
• Comprehensive medical, dental, and vision benefits– 100% of employee premiums are paid by the company
• Generous retirement packages:10% retirement contribution made by the company and a company match up to 2% of your annual salary
• Profit sharing
• Discretionary annual bonus
• Paid vacation and holidays
• Harder University training and development, as well as other paid professional development opportunities and team environment that promotes individual growth
• This position is hourly.
• Please submit a cover letter along with your resume.

This position is hourly, compensation is $20-$25 an hour

No Recruiters. No phone calls, please.

About Harder

Harder builds sophisticated, modern mechanical solutions that tackle the industry's most complex construction challenges. For over eighty years, Harder Mechanical has continuously refined its processes, creating safe environments from which our skilled staff can focus on the quality craftsmanship we demand. For each industry we serve, Harder stands as the leading service provider in the region and as the needs of industry evolve, we apply our expertise to each new challenge.

Harder Mechanical Contractors are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information, or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Harder is a drug-free workplace. Employment is contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role. 

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