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Grimshaw Architects
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Project Administrator
Full Time 5 Months Ago
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Grimshaw Architects is Hiring a Project Administrator Near New York, NY

Grimshaw is a global architecture and design studio of ideas and invention, driven by a desire to connect people to each other and the world around us. We recognize the urgency of the challenges that face our planet, and our duty to deliver architecture and design best suited for a flourishing future. Our studios are founded on analysis and exploration. We relish the challenges inherent across a wide range of work, engaging our expertise and agility to deliver lasting, meaningful design that brings value and joy to clients and users. At Grimshaw, we encourage creativity, collaboration and innovation. We want our staff to be fulfilled by their time with us as we know the key to our continuing success is working with and engaging the most talented people we can find.

Grimshaw is seeking a highly motivated and organized Project Administrator to join the New York studio. This role will provide strong organizational and proactive administrative support to assigned project leaders including document control, meeting management, invoicing and travel, while adhering to the defined project schedule. A successful candidate will be able to strategize a plan efficiently and monitor projects to assist in leading their team to success. Organized and experienced candidates with strong interpersonal skills are encouraged to apply.

MAJOR TASKS

  • Coordinate with internal and external project team members and client representatives
  • Receive, track, and monitor all transmittal records, drawings, specifications, and other data and documentation
  • Prepare, edit, and submit reports, specifications, correspondence, spreadsheets, and presentations to ensure that the highest quality editing and formatting are presented
  • Perform quality assurance checks on all documents and can sufficiently show evidence of an audit trail
  • Assist with the submittals and RFIs process management
  • Organize project stakeholder meetings, ensuring relevant information is collated/circulated in advance of meetings, and catering organized, if necessary
  • Collate project expenses monthly for submission to the Finance department. Provide assistance with expenses, timesheet recording and reporting
  • Onboard and offboard project team members
  • Assist with archiving of project documentation
  • Assist with couriers, printing and binding
  • Performs other administrative duties as assigned

SKILLS & COMPETENCIES

  • Minimum of three years of previous administrative support experience
  • Demonstrated knowledge of project management or coordination
  • Experience in professional services industry (especially architecture, engineering or construction) a plus
  • Experience with city agencies or the delivery of local projects a plus but not essential
  • Expert in Microsoft Office (Outlook, Word, Excel, PPT)
  • Strong written and verbal communication skills
  • Strong attention to detail
  • Ability to multitask
  • Flexible and adaptable in various situations and when interacting with many different stakeholders
  • Strong ability to organize and prioritize tasks including delegation of tasks where appropriate
  • Able to use initiative and work independently with little guidance
  • Ability to handle confidential assignments with tact and diplomacy

Grimshaw is an equal opportunity employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, national origin, ancestry, alienage or citizenship status, age, disability or handicap, sex, gender identity, marital status, familial status, veteran status, sexual orientation or any other characteristic protected by applicable federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all our colleagues.

Job Summary

JOB TYPE

Full Time

POST DATE

10/08/2022

EXPIRATION DATE

12/01/2022

Grimshaw Architects
Full Time
$93k-116k (estimate)
Just Posted
Grimshaw Architects
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Grimshaw Architects
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The following is the career advancement route for Project Administrator positions, which can be used as a reference in future career path planning. As a Project Administrator, it can be promoted into senior positions as a Project Manager - Construction that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Project Administrator. You can explore the career advancement for a Project Administrator below and select your interested title to get hiring information.

ZGF Architects
Full Time
$101k-131k (estimate)
1 Month Ago

If you are interested in becoming a Project Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become a Project Administrator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Project Administrator job description and responsibilities

A construction project administrator manages the contracts and other administrative aspects of a construction project.

01/28/2022: Oklahoma City, OK

A project administrator aims to support the project team and manager.

04/16/2022: Colorado Springs, CO

A project administrator's main duties are to undertake the administrative responsibilities of projects or programs.

02/14/2022: Duluth, MN

A project officer provides vital support to a project by monitoring deadlines for each project task and closely monitors the project schedule.

04/17/2022: Port Arthur, TX

As administrative professionals, they generally support a project and are vital to the completion.

03/22/2022: Springfield, OH

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Project Administrator jobs

Demonstrated Project Coordination Experience Preferred.

02/23/2022: Alexandria, LA

Ensure that all project staff are facilitated with the required office tools to undertake their assignments and liaise with the EPC Contractor to maintain project equipment and assets.

01/23/2022: Vallejo, CA

Entry Level Project Administrator JobsLittle to no experience required.

03/16/2022: Everett, WA

Medium-sized and large organizations employ professionals with different skills and backgrounds to complete projects.

01/22/2022: Toledo, OH

Proven priority-setting and project management skills.

02/10/2022: Pascagoula, MS

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