11 Executive Administrative Assistant Jobs in Kansas City, MO
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Goodwill Of Western Mo & Eastern Ks is Hiring an Executive Administrative Assistant Near Kansas City, MO
- Provide administrative duties in support of the Senior Executive Group (SEG- Chief Operating Officer, Chief Financial Officer, Chief People Officer, Chief Mission Officer) including:
- Maintaining appointment schedules
- Providing coordination, communication, preparation and execution of meetings and group meetings (in person, Microsoft Teams, Zoom)
- Maintaining records, file organization and security / overall safeguarding of corporate records
- Answering, distributing and prioritizing calls, mail and emails as needed
- Support supplies, purchases and prepare timely submissions of expense reimbursement forms
- Type, edit, proofread, duplicate, collate, mail and email correspondence and information for the SEG
- Proofreading and distribution support for internal and external general distribution documents
- Completing corporate documentation submittals as needed
- Assisting with the coordination of travel and lodging as required
- Special projects as needed
- Organize digital information and archives for greater ease of reference by departments (Sharepoint, OneDrive).
- Assist with maintaining timely agency reporting, schedules and submissions.
- Take notes and create meeting minutes for key meetings or special projects, distributing copies and supporting follow up with review and approval from SEG.
- Coordinate logistics/refreshments for meetings, board meetings and offsite events.
- Establish and maintain status as Notary Public.
- Maintain strict confidentiality of agency staff, financial and personnel matters.
- Promote the mission and image of Goodwill as a professional, competent organization through professional conduct when interacting with internal and external customers.
- Other duties assigned. Work Environment This job operates in a professional office environment and routinely uses standard office equipment.
- Associate degree minimum, Bachelor’s Degree, Nonprofit Management or other relevant certification of expertise preferred. A combination of education and appropriate experience will be considered.
- Minimum of five (5) years in administrative support, executive-level support preferred
- Strong computer skills in the use of the Microsoft Office suite—proficient level in Word, Excel and Outlook
- Sharepoint experience preferred
- Proficient in scheduling and operating video conference tools (Microsoft Teams, Zoom)
- Strong typing skills; minimum typing speed of 50 WPM preferred
- Demonstrated effective, professional communications and strong customer service skills with co-workers, staff, leadership, board, customers and guests
- Demonstrated ability to prioritize tasks, multi-task, and manage time, meet deadlines and ask for help as needed
- Commitment to the Goodwill mission of the organization All employees should be instilled with and demonstrate an appreciation of the value entrusted to us by the community through donated goods
Job Summary
Full Time
Ancillary Healthcare
09/16/2022
08/02/2023
www.mokangoodwill.org
Kansas City, Missouri
500 - 1,000
Jon Sweet
$10M - $50M
Ancillary Healthcare
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The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.
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Executive assistants need to be friendly and enthusiastic towards visitors and clients.
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The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.
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Collaborate with leaders and other administrative professionals across the organization.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
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Start with a good telecommunications system.
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Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
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Become Focused and Committed to Deadlines.
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The executive administrative assistant position requires reliability and flexibility.
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Step 3: View the best colleges and universities for Executive Administrative Assistant.
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