Goldbelt C6 is focused on public health, including research and development services that enhance and enlarge our customers’ operations. Our expertise is focused on the integration of scientific and technical support for Federal Civilian and DoD government partners. We are analytical, research, and data-driven professionals with a team of experts ready to support our customer’s missions.
Goldbelt C6, LLC., is seeking a Conference Coordinator to provide services to support the Office of the Executive Director, Administrative Services Division (OES-DRL/EX/ASD) in the Bureau of Oceans and International Environment and Scientific Affairs (OES), and the Bureau of Democracy, Human Rights, and Labor. This position will provide advice, guidance, research, and written materials related to issues pertaining to all OES and DRL conference logistics.
ESSENTIAL JOB FUNCTIONS
- Conduct market research to assist in the selection of venues for meetings. These meeting with local officials, police, government and civic leaders to help State Department senior officials determine the adequacy and appropriateness of the facilities offered.
- Work with hotels, and other venues and service providers.
- Liaison with foreign attendees to communicate logistical arrangements of meetings, excursions, and meals and will propose cultural and programmatic activities to complement the agenda of each meeting.
- Conduct research in each selected city to propose to senior State Department official’s activities to be undertaken by foreign negotiators that will enhance their experience of the U.S. presence in the Arctic.
- Ensure preparation of venue and execution of events and cultural and programmatic activities.
- Assist in the preparation of draft statement of work to assist in obtaining outside domestic venues and other services and activities.
- Assist with drafting Requests for Proposals for all logistics needs to include space, AV equipment, interpretation and translation, publications, conference package, food and beverage, etc. according to State Department regulations for medium size conferences and assist the senior conference coordinator with larger conferences.
- Assist in the production of printed material, i.e., agenda, program, posters, etc.
- Manage updates to attendee list and distribute to appropriate parties.
- Conduct research in each city to identify cultural and programmatic activities and he/she will organize visits and logistics after State Department officials have made the selection.
- Assist in ensuring that all logistic operations are coordinated during official small and medium size events and assist with larger conferences.
- Assist in developing the logistic platform to allow foreign delegations to participate in parallel activities such as visits to sustainable development projects and traditional cultural practices. Tasks include but are not limited to: working on-site registration; organizing bus tours, providing input for the formal agenda to delegates, and making sure we have sufficient staff to support delegates; and coordinating operations with press, translation services, and meeting venue staff.
NECESSARY SKILLS & KNOWLEDGE:
- Proven ability to analyze program papers and proposals to ensure consistency with established guidance and commitments.
- Demonstrated ability to analyze and evaluate information derived from a variety of sources.
- Experience compiling and synthesizing information for use by decision-makers.
- Experience utilizing analytical and evaluative techniques to identify, consider and resolve issues or problems for management.
- Experience communicating both orally and in writing to senior managers within and outside of the Department/Office, ideally on research or foreign affairs matters.
- Superior analytical skills with exceptional verbal and oral communication skills.
- Fluency in modern technology collaboration tools including G Suite, Slack, etc.
- Highly proficient in using Microsoft Office Tools (Word, Excel, Access, PowerPoint, Teams, etc.)
- Ability to approach problems analytically and holistically, considering the individual problem and the impact on the larger system.
- Adaptability to work flexibly and efficiently in a rapidly changing environment.
- Demonstrated curiosity in continued learning and growth on the job.
- Openness to critique and natural curiosity to learn from a spectrum of perspectives, and experience or strong interest in collaborating closely with others.
- Bachelor’s Degree required in field relevant to subject matter at issue.
- At least 6 years of work experience preferred (can trade out some years for education qualifications).
- Proven project management experience handling significant stakeholder engagement.
- Ability to obtain and maintain a Secret security clearance.
- Some travel may be required.
- Currently has an active Secret clearance.
- Prior experience working with the U.S. Department of State is highly desired to understand the culture and environment.