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Goldbelt, Incorporated is Hiring a Business Support Specialist Near Atlanta, GA

Goldbelt Apex, LLC is an Alaska Native 8(a) firm that specializes in medical logistics, equipment modernization, maintenance, business analysis and innovative technologies to accelerate the delivery of health care across the military, federal, and civilian landscapes.  Goldbelt Apex, LLC is headquartered in Juneau, Alaska with offices in Herndon, Virginia.  

Summary

Goldbelt APEX, LLC is hiring a Business Support Specialist with strong administrative skills to support Executive leadership at the CDC in Atlanta, GA for the Division of Global Health Protection (DGHP).

Essential Job Functions

• Manage the calendars for Directors and Deputy Director by monitoring calendars to receive and act upon meeting requests and other appointments and resolve scheduling conflicts. 
• Schedule and arrange meetings including securing meeting space and A/V requirements, preparing agendas and brief packages, and taking meeting notes.
• Receive, print, prepare various requests/documents for the Director to review, sign, etc., and route accordingly.
• Monitor incoming visitors by obtaining all citizen status information required by the CDC NCAMS system for DGHP/OD-sponsored visitors (U.S. citizens and non-citizens) and assure Physical Access to CDC Facilities policy is followed.
• Pick up, sort, and deliver hard copy mail staff.
• Assist staff with conference with conference travel arrangements.
• Prepare and submit travel vouchers and assure they’re processed in a not later than one week after submission.
• Assist staff with other travel documents required such as Actual Expense Memos, Hardship Pay requests, Letters of Invitation for both invitational and sponsored travel, and submit for approval.
• Maintain stock of office supplies and solicit needs from staff.
• Support the Property Custodian to track, inventory, excess, maintain, replace DGHP/OD and Branch staff IT and office equipment.
• Assist the human resources staff completing initial staff documentation related to in/out processing of personnel and turn-key services for DGHP staff.
• Submit building/office maintenance repair, installation, etc., requests.
• Secure reservations, flights, rental cars, etc., and enter domestic and international travel orders in CDC’s CONCUR travel system.
• Serve as one of the floor monitors to help keep staff safe and accounted for during emergencies. The Building Evacuation Leaders and Floor Coordinators will organize trainings and meetings.
• Support Branch time and attendance needs in the TASNet System including organizing and storing leave forms, sending reminders to staff, monitoring amendments, and serving as a quality control check between time requested and time entered in the system.

Necessary Skills and Knowledge:

• Calendar Management for Executive Level 
• Strong operational/coordination skills
• Flexibility and the ability to support a fast paced environment
• Strong written and verbal communication skills

Minimum Qualification:

• Minimum of five (5) years related experience
• Must be able to obtain Public Trust Clearance
• Must be a US Citizen

Preferred Qualifications:

• Previous CDC experience preferred
• Master's Degree 
• Experience supporting high ranking officials (Deputy, Assistant Deputy, etc.) in an Executive Assistant capacity preferred

Job Summary