I. Summary

Creating and reviewing the controls needed for data accumulation and reporting systems. Processing of accounts payable, and processing periodic sales, use, and property tax forms.

II. Essential Duties & Responsibilities include:

• Assists with the preparation of financial statements, ledgers, reports, and taxes including analyzing general ledger account balances and preparing reconciliations.
• Understanding of accounting for a manufacturing company is required (Bills of Material, manufacturing processes).
• Detail oriented and be willing to develop controls to ensure timely and accurate job and inventory costs.
• Processes monthly state sales and quarterly use tax reports that includes balancing liabilities to general ledger and completing state forms.
• Prepares year-end miscellaneous 1099 tax forms to be processed; verification of W-9 on file; balancing to accounts payable and typing forms and mailing.
• Compiles and analyzes financial information necessary to prepare entries to accounts, documenting business transactions.
• Prepares and maintains subsidiary ledgers of individual general ledger accounts to provide detail of financial statement information.
• Helps plan for annual fiscal, tax, and bank audits of financial statements. Prepares monthly and annual work papers.
• Performs non-routine, moderately complex accounts payable/receivable functions following established procedures. Pays bills for the company and maintains the accounts payable ledger and/or processes.
• Conducts Daily cash management-reviews
• Continually review and make improvements as needed to ensure the integrity of the cost systems. Interact daily with operations and financial accounting.
• Compiles and analyzes month-end inventory, accounts receivable, and accounts payable information necessary to prepare the monthly bank borrowing base certificate.
• Verifies invoices and receipts, gathers monthly hand checks and enters both into Accounts Payable System.
• Processes accounts payable, which includes working with management on cash requirements, scheduling payments, printing checks and mailing checks. Ensures that accounts payable records are current.
• Directs all credit and collection activities to ensure accuracy of receivable balances and timely collection of A/R.

III. Supervisory Responsibilities

None.

IV. Competencies

To perform this job successfully, an individual should demonstrate the following competencies:

• Excellent verbal and written communication skills.
• Thorough understanding of Generally Accepted Accounting Principles (GAAP).
• Ability to synthesize complex or diverse information. Collects and researches data; uses intuition and experience to collect and analyze data.
• Excellent organizational skills and attention to detail. Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; and develops realistic action plans.

V. Qualifications

Education & Experience

• Bachelor’s Degree (B.A.) from a (4) years college or university of an accredited technical school.

• Two to five years’ experience and/or an equivalent combination of education and experience.

Computer Skills

• Proficient in Excel, PowerPoint, Word and other MS Office applications.
• Integrated ERP experience applicable/transferrable to Company’s Syteline ERP. 

VI. PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to walk, sit (at desk) and bend at the waist.

VII. WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee occasionally walks onto the production floor where they will be near moving mechanical parts and may be exposed to fumes or airborne particles.
• The noise level in the work environment is usually quiet.