511 Executive Assistant Jobs in San Francisco, CA
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Global PharmaTek is Hiring an Executive Assistant Near San Francisco, CA
Location: Remote, CADuration :: 3 Months & possibility of extension
Job Descriptions:Responsibilities:
- Handles details of a highly confidential and critical nature which requires in-depth knowledge of company operations, policies, and procedures
- Prepares professional and confidential correspondence
- Works effectively as a team player, working well with peers and members of the greater organization
- Works on challenges/problems of diverse scope where both analysis of data and judgement is required
- Extensive management of a highly complex calendar schedule
- Plans, coordinates, and ensures the executive schedule is followed and respected
- Provides “gate keeper” and a “gateway” role yet always approachable and diplomatic
- Extensive travel planning and coordination, that are complex and detailed at times
- Provides itineraries and agendas and prepares documents for travel-related meetings
- Handle logistics for Executive Team leadership meetings including off-site events
- Works closely and effectively with the executive to keep well informed of upcoming commitments and responsibilities with appropriate follow up
- Maintain connections with the Executive Team and awareness of issues taking place within the organization
- Successfully completes critical deliverables with hands-on approach, including drafting acknowledgement emails, personal correspondence, and other tasks that facilitates the executive’s ability to effectively lead the business
- Escalates issues to the executive when appropriate but able to resolve many issues independently
- Seeks proactive and creative win/win alternatives for the executives, constantly assessing changing priorities and complex schedules
- Collects and prepares information for use in board meetings, investor calls and discussions/meetings of executive staff. Provides support towards development of Annual Operating Plan
- Experience in project management dealing in multiple tasks, timelines, and deadlines
- Successfully completes critical deliverables with hands-on approach, including drafting acknowledgement emails, personal correspondence, and other tasks that facilitates the executive’s ability to effectively lead the business
- Maintains discretion and confidentiality in relationships with all executive level staff
- Proactive, polished, mature, resourceful and efficient
- This role will engage/coordinate cross functionally with teams around the world
- Expert level written and verbal communication skills
- Proficient in Microsoft Office with emphasis on Excel and Powerpoint - Keynote presentation skills, and social media web platforms. Ability to create slides quickly at a moment’s notice.
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, senior executives and external partners
- Ability to identify business issues and coordinate an appropriate response with key stakeholder
- Project management experience, including development of basic project plans and successful execution
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Proven ability to handle confidential information with discretion
- Be adaptable to various competing demands and demonstrate the highest level of customer/client service and response
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Able to work non-standard, flexible work hours as required
- Travel: approximately 15%
- Bachelor's degree preferred
- 7 plus years of experience providing high-level executive support
Recommended Skills
- Time Management
- Administration
- Problem Solving
- Decision Making
- Clerical Works
- Organize Schedule
Job Summary
Full Time
$91k-117k (estimate)
03/10/2023
05/29/2023
The job skills required for Executive Assistant include Presentation, Microsoft Office, Leadership, PowerPoint, Time Management, Coordination, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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