Essential Functions:

• Executes policies, goals, and objectives for various fleet administration programs.
• Administers, maintains, and provides recommendation to enhance fleet programs and policies for audits and maintenance of company vehicles throughout all company facilities, including remote sites.
• Administers, maintains, and ensure compliance of fleet programs. Provides recommendation for areas of improvement or enhancement.
• Schedules maintenance and contracting services.
• Ensures all necessary activities/tasks/measures are taken/executed to maintain program compliance with all applicable federal and state regulations and laws for such programs.
• Ensures drivers have a suitable DMV record and has the required auto insurance to operate company vehicle(s).
• Maintains records, prepares reports, and composes correspondence relative to the work:
  • Vehicle maintenance and logs
  • DOT requirement
  • Vehicle(s) registration
  • Accident logs
  • Schedule fleet cleaning
  • Mileage logs
  • Fleet logs
• Assists in purchase process of new vehicles.
• Maintains database of maintenance and repair records for company vehicles and heavy motor equipment.
• Plans and coordinates tasks and activities of company’s auto repair shop.
• Develops maintenance schedules for motor vehicles and heavy equipment; notifies drivers and operators when maintenance is to be performed.
• Works with third parties and internal staff to establish and direct the maintenance of an up to date and comprehensive database of fleet vehicles and related metrics.
• Ensures appropriate matches of vehicle and equipment specifications to operational needs.
• Creates and maintains a progressive discipline matrix with tangible measurements.
• Serves as first responder to vehicle(s) and/or employee(s) who have been involved in a fleet-related incident or accident for reporting.
• Reviews, investigates, and follows up on fleet-related incidents:
  • Complaints against a driver/operator who exhibits unsafe practices.
  • Vehicle/equipment incidents, accidents, and near-misses.
  • Traffic citations.
• Reviews company fleet and partners with appropriate department manager and Human Resources to determine best course of action.
• Prepares informative and engaging safety presentations to promote best driving practices.
• Schedules and conducts annual and periodic driving evaluations, ensuring vehicle/equipment proficiency and identify areas for corrective action.
• Maintains and stays up to date with vehicle safety, DOT, DMV, and vehicle-related regulations and requirements.
• Performs other related duties and projects as business needs require at direction of management.

Education and Experience:

• High school diploma or equivalent.
• Minimum two (2) years of relevant experience.
• Previous experience DOT requirement, DMV regulations, vehicle code and safety, required.
• Previous experience of vehicle maintenance requirement, preferred.
• Experience working with various types of vehicle including gas, diesel, electric, truck, commercial vehicles, etc., highly preferred.

Special Requirements/Certification:

• Valid driver’s license and acceptable driving record required.