Description

The Glen Oaks Club, a premier club in Long Island, NY. The Glen Oaks Club is known for providing its members an exceptional and personalized experience. For nearly 100 years the Glen Oaks Club has been evolving to maintain its stature as a “home away from home” for their member families.  

Summary: Responsible for processing all accounts payable invoices and prepare checks for signature and distribution.

Essential Duties and Responsibilities include the following:

• Ensure club policy is followed for invoice approval procedures.
• Print accounts payable checks and attach invoices to the checks.
• File check vouchers and invoices after processing.
• Verify invoices, footing and the sales tax that is charged, if required.
• Distribute invoices to department heads for approval.
• Make sure invoices are signed approval for payment.
• Post invoices in the computer following internal controls to assure that only valid, approved and accurate vendor invoices are recorded and paid.
• Communicate with managers regarding invoice processing, statement reconciliation and other accounts payable issues.
• Maintain vendor files and good vendor relationships.
• Maintain the accounts payable database.
• Match all vendor statement to the month-end payable aging due list.
• Process weekly accounts payable invoices and checks.
• Review vendor statements with processed invoices and resolve missing or discrepancies with amounts.
• Process 1099’sat year end, obtain W-9’s from new vendors where appropriate, and assist with credit applications, certificate of exemptions and W-9’s
• Complete and/or assist in audit of all cash banks.
• Adhere to all federal, state and local laws.
• Assis with accounts receivable duties as needed.
• Assist with year-end audit as directed by the Controller.
• Other duties as assigned.

Qualifications

Knowledge, Skills and Abilities:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

Supervisory Responsibilities:

• This job does not have supervisory responsibilities.

Education and/or Experience:

• Business or Accounting Degree required.

Physical Demands:

• Prolonged periods sitting at a desk and working on a computer.