24 OFFICE MANAGER Jobs in Bethesda, MD
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GATES HUDSON ASSOCIATES is Hiring an OFFICE MANAGER Near Bethesda, MD
- The Front Desk/Office Manager Receives Callers, Determines Nature Of Business, And Directs Callers To Destination
- Maintains Daily Call Log That Records Name, Time Of Call, Nature Of Business, Person Called Upon, And Notes On Appropriate Action Taken
- Compiles Lists Of Contractors That Will Be On-Site Daily And Distributes List For The Next Day
- Signs Keys Out To Residents Who Have Been Locked Out, And/Or Contractors Who Are Approved For In-Unit Work
- Keeps Key System In Good Order And Ensures At The Close Of Business All Keys Signed Out Have Been Returned
- Opens, Sorts, And Distributes Mail Daily
- Responsible For All File Management And Database Upkeep
- Inputs Work Orders And Gives To Appropriate Parties If Requested
- Issues Pool Passes (Seasonally), Visitor Parking Passes, And New Resident Parking Stickers
- Assemble Resale Packages When Asked
- May Make Appointments For On-Site Maintenance Staff And Answer Inquiries If Asked
- Keeps Inventory Of Office Supplies And Orders Any Supplies Needed
- Check atrium coffee bar and restock items at the beginning and end of each day.
- Open mail and distribute to appropriate staff; give General Manager any invoices
- Answer phone on first ring; transfer calls to respective personnel
- Enter work orders in BuildingLink as requested by residents
- Open office supply deliveries from Staples place supplies in respective locations Take weekly inventory of office supplies, also checking with staff for requests, and place orders with Staples Advantage.
- Insure sufficient stock of paper for printing of newsletters and other large print jobs.
- Insure that copier has sufficient supply of staples for large print job and knows how to load additional staples.
- Know the process to edit and print the SV newsletter.
- Collect closing statements from new owners and provide resident info and registration forms for them to complete. Enter information in BuildingLink and file documents in unit file. Maintain a list of new owners.
- Issue parking passes as requested by residents and in compliance with association rules.
- Stay current with all rules, policies, applications, and forms for all three associations.
- Issue key fobs as requested by residents, informing them that each additional fob is $15 and informing Service Coordinator for billing to residents.
- Be proficient with HandyTrac system
- Issuing keys from HandyTrac system for lockouts, maintenance, and as requested by residents.
- Promptly scanning returned keys and place on hooks indicated by HandyTrac system.
- Add and remove employee clearance as necessary
- Contact service providers when equipment service is required:
- When copier needs service
- When fitness equipment needs service
- When IT equipment needs service
- Contacting Verizon when service needed
- Be proficient with office phone system to assist with updating extension names, voicemessaging.recordings, etc.
- Be proficient with process for formatting newsletters and printing.
- Related Experience In An Environment Involving Extensive Resident And Community Relations Preferred
- Friendly And Possesses Excellent Customer Service Skills
- Detail Oriented
- Must Be A Team Player And Take Initiative
- Great Oral Communication Skills
- Ability To Thrive In A Fast-Paced Environment And Be Able To Multi-Task Effectively
Educational Requirements:
- Must Have High School Diploma
- Must Possess At Least 1-Year Related Experience
Job Summary
Full Time
$66k-87k (estimate)
11/11/2022
04/16/2023
gateshudson.com
FAIRFAX, VA
500 - 1,000
1980
PATRICIA BLACKBURN
$50M - $200M
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About GATES HUDSON ASSOCIATES
GATES HUDSON & ASSOCIATES is a real estate company based out of 1653 Anderson Rd, McLean, Virginia, United States.
The following is the career advancement route for OFFICE MANAGER positions, which can be used as a reference in future career path planning. As an OFFICE MANAGER, it can be promoted into senior positions as an Office Manager, Senior that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary OFFICE MANAGER. You can explore the career advancement for an OFFICE MANAGER below and select your interested title to get hiring information.
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