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Fujitec America, Inc.
Mason, OH | Full Time
6 Months Ago
Administrative Coordinator
Full Time | Consumer Services 6 Months Ago
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Fujitec America, Inc. is Hiring an Administrative Coordinator Near Mason, OH

ADMINISTRATIVE COORDINATOR

JOB SUMMARY

Provide administrative and business detail support for the branch office by performing a variety of administrative tasks. 

ESSENTIAL DUTIES

  • Answer and transfer phone calls, screening and taking messages when necessary.
  • Dispatch/coordinate service calls to technicians prioritizing them based on urgency and importance.
  • Create service tickets in system by logging all significant information regarding the customer request for service. Create preventative maintenance tickets in system each month.
  • Use systems for Service Maintenance creation and edits for new accounts and existing accounts for changes, credits, and discounts, etc.
  • Be engaged on aging accounts and help organize and assist and contact customers on all collection needs.
  • Organize the escalation of accounts by notifying customers and assisting branch leadership and Sales as directed.
  • Assist mechanics with issues encountered with service tickets and ensure they are properly resolved for time entry and payroll.
  • Update on-call schedule and notify answering service and mechanics of changes when needed. Update service routes in system as needed.
  • Enter construction and mod employee’s hours. Ensure proper payroll processing in Vision and transmittal in ADP. Manage and record holiday hours, PTO hours taken and PTO payouts.
  • Enter and maintain union employee’s approved pay rates and increases.
  • Perform accounts payable duties to include researching purchase orders, maintaining packing list and invoice files, coordinating invoice approval and routing to corporate AP department. 
  • Maintain filing systems to include electronic filing as assigned.
  • Conduct research, compile and generate reports. 
  • Prepare agendas and schedules for meetings. Record and distribute minutes or other meeting records. 
  • Open and route incoming mail and packages. Prepare outgoing mail and packages.
  • Maintain contact with customers, outside vendors and corporate headquarters.
  • Serve as backup for other administrative duties as needed.

This job description is not intended to be all-inclusive, and the employee will also perform other reasonably related business duties.

DIRECT REPORTS

0 - None

JOB QUALIFICATIONS AND REQUIREMENTS

  • Education: High School Diploma or equivalent
  • Experience: Minimum 2 years in related

SKILLS/CORE COMPETENCIES

  • Technical Professional Knowledge
  • Teamwork and Cooperation
  • Communication
  • Adaptability
  • Customer Service Orientation
  • Planning and Organizing

WORK ENVIRONMENT AND EXPECTATIONS

  • Job duties are performed mainly within an established office environment under normal lighting and climate-controlled tolerances. The noise level in the work environment is usually low to moderate.

The work environments are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

This job description does not constitute a written or implied contract of employment. This job description is not intended and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or work conditions associated with the job. Furthermore, the employer reserves the right to revise or change job duties and responsibilities as the need arises.

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Job Summary

JOB TYPE

Full Time

INDUSTRY

Consumer Services

POST DATE

09/22/2022

EXPIRATION DATE

12/12/2022

WEBSITE

fujitecamerica.com

HEADQUARTERS

CARROLLTON, TX

SIZE

1,000 - 3,000

FOUNDED

1977

TYPE

Private

CEO

BRUCE GREGSTON

REVENUE

$200M - $500M

INDUSTRY

Consumer Services

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About Fujitec America, Inc.

Fujitec America is a manufacturer of elevator, escalator and moving walkway systems.

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The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.

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Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Administrative Coordinator job description and responsibilities

They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.

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Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.

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The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.

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They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Administrative Coordinator jobs

Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.

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Knowledge on word processing using spreadsheets and travel logistics.

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Bilingual (English / Korean) administrative coordinator is a plus.

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Have at least 3 years nonprofit administrative or program support experience.

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