Part-time Office Assistant

Job Title: Office Assistant & Personal Assistant

Location: Fayetteville, NY (in-person)

Job Type: Part-Time

Company: FairTax America, Inc.

Company Overview: The consultants at FT America have over 25 years of experience helping industrial and commercial property owners. We have assisted companies and property owners save millions of dollars in property taxes. Our team uses a comprehensive approach and intimate knowledge of the marketplace to provide the highest quality of service to our clients. Whether our review results in tax savings or not, you will be comfortable knowing that your assessment is fair and equitable. (www.ftamerica.com)

Responsibilities:

Sales Team Support:

• Draft and send out agreements for new business using Microsoft Word and Adobe PDF.
• Facilitate the execution of agreements through Docusign.
• Conduct research on potential new business clients as directed by the sales team.

Research and Database Management:

• Utilize research websites to gather information on assessments, equalization ratios, municipality details, tax maps, and tax bills.
• Develop a working knowledge of Excel to create and maintain spreadsheets displaying research findings.
• Assist in researching and developing sales leads, entering relevant data into the company database.

Inventory Management:

• Maintain office supplies, including notepads, pens, paper, printer toner, etc.
• Manage kitchen and bathroom supplies such as soap, toilet paper, paper towels, etc.
• Coordinate grocery and lunch orders.
• Monitor and replenish inventory to ensure seamless office operations.

Office Maintenance:

• Ensure the office is tidy by handling dishes, monitoring trash levels, and organizing shared spaces like the fridge and microwave.
• Run errands to the post office or UPS/FedEx for shipping or returning packages as needed.

Vendor and Service Management:

• Manage bi-weekly scheduling and communication with the office cleaner.
• Coordinate maintenance services for office equipment as required.

Front Desk Duties:

• Answer incoming phone calls, providing a professional and courteous response to inquiries.
• Direct calls to the appropriate team members and take accurate messages when necessary.

Personal Assistance Duties:

• Pick up and manage prescriptions for executive/family, if needed.
• Handle tasks like dry cleaning, ensuring timely drop-offs and pickups.
• Coordinate grocery shopping and routine errands for events hosted by executive.
• Tidy executive's offices and desks at end of day to maintain an organized environment.
• Run various errands for executive, ensuring professional and personal needs are met efficiently.

Qualifications (Additional):

• Adaptability and Flexibility: ability to seamlessly transition between tasks. This includes the capacity to adjust schedules and processes swiftly in response to sudden changes in plans or priorities.
• Valid driver's license and access to a reliable vehicle.
• Ability to manage errands efficiently and with a high level of attention to detail.
• Excellent time management skills to ensure timely completion of tasks.
• Strong communication skills to coordinate effectively with coworkers, clients, vendors, and other service providers.
• Proficiency in Microsoft Word & Excel, Adobe PDF, and Docusign.
• Strong research skills with the ability to gather and synthesize information from various sources.
• Excellent organizational skills to manage office inventory and ensure a clean and orderly workspace.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

If you meet the above requirements and are interested in joining our team as an Office Assistant and Personal Assistant, please submit your resume for consideration. We look forward to reviewing your application!

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: 20 – 30 per week

Benefits:

• Flexible schedule

Schedule:

• Monday to Friday

Work Location: In person

Salary : $18 - $20