FST Technical Services Commissioning (Cx) division formerly horizon engineering associates, LLP is one of the leading Cx firms in the country. We partner with clients for quality assurance in the design, construction, and post-acceptance phases of building projects. We ensure that equipment in mechanical, electrical, plumbing, and associated systems are designed, installed, and functionally tested to meet the clients requirements and design intent.

The Billing Coordinator is an integral member of the finance team wo will serve as the Point of Contact (POC) for all invoicing and revenue cycle matters for the organization. 

The Billing Coordinator is responsible for processing invoices, responding to billing questions, managing invoicing corrections and completing productivity. In this role, the Billing Coordinator will produce, distribute, track and monitor invoices as result of project scope and deliverable completion. 

Responsibilities include ensuring that invoices are submitted promptly and accurately to clients. Additionally, quality checks, audits and reporting will be focal responsibility of the Billing Coordinator. Communication with project managers, engineering managers, regional directors and other coordinator will be an integral part of his/her duties. Quality Checks at every stage of the invoicing process such as comparison of the Current Billing Analysis (CBA) to the Monthly Invoicing Report (MIR) communication and backcheck assessments to ensure invoice integrity will be performed. Work with Billing Operations Manager and Controller to Develop SOP and Training Guideline to help improve efficiencies in Billing and AR Collection.

Additional tasks include accounts receivable management and collections; being guided by and adhering to invoicing rules for all projects as prescribed by the contract terms and conditions; assisting with productivity report tracking (unbilled, prebilled values, write-off and value-add management), etc. At the same time, the Billing Coordinator will assist the Billing Operations Manager and Director of Finance with implementing initiatives that will drive revenue collections and activities. He/she will serve as the client interface on all invoicing and collections matters. Navigating, uploading, monitoring and possessing a strong understanding of special invoicing portals (such as SAP, Ariba, Textura, etc.) will be key. Ultimately the Billing Coordinator will be in charge of safeguarding the billing process and ensure all billing is processed accurately and within prescribed deadlines.

Responsibilities include:

• Compile, generate and distribute a high volume of project invoices to client.
• Assist with customer account reconciliation
• Execute data mining and in-depth accounts receivable analysis.
• Create Long and short-term plans, including setting targets for milestones and adhering to deadlines.
• Assist in coordinating audit activities to ensure timely submission of clear, organized deliverables for meetings including analyses and summaries.
• Work closely with project team and clients to ensure that required documents (purchase orders, contracts, invoicing instructions, etc) are received to facilitate billing.
• Prepare, distribute, track client monthly invoices, follow up on accounts receivables.
• Adhere to customer billing guidelines and interact with customer to ensure prompt processing in invoices submitted.
• Complete lien waivers, special billing forms, or any other documentation require for invoicing and/or payment.
• Effectively communicate with operations colleagues regarding contract documents, change orders and other contract modification, approval, and any additional services related to billing.
• Participate in regularly scheduled billing & collection meetings, maintaining a log of billing requests and due dates to ensure timely and accurate invoicing.
• Research and answer billing and/or finance related questions from team members and clients; assist in reconciling and identifying inconsistencies.
• Complete Special billing projects and reporting as needed.
• Track, Monitor, control, communicate on and offer insight to the engineering team about project budgets.
• Manage time sheets and expense reporting process.
• Work with coordinators to improve process and create processes associated with standard project management procedures.

Qualifications

• Hold a bachelor’s degree in Finance, Accounting, Business Management, or related field or 3 years of related experience.
• Have intermediate knowledge of Deltek Vision and Microsoft office
• Possess knowledge of construction AIA and schedule of value billing experience.
• Excellent organization, multi-tasking and time management skills.
• Strong analytical and problem-solving skills.
• Excellent verbal and written communication skills.
• Have the ability to work independently as well as collaboratively with peers.
• Advanced knowledge of Microsoft Office. (Excel, Word, PowerPoint, Outlook and Project)

Pay range $60k-$75k based on experience.