5 Executive Assistant Jobs in Fort Pierce, FL
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Fort Pierce Utilities Authority is Hiring an Executive Assistant Near Fort Pierce, FL
Salary assigned will be commensurate with experience.
Must possess:
- ability to exercise independent judgment, make decisions and use considerable tact and discretion in handling confidential and sensitive matters.
- ability to establish and maintain positive working relationships with employees, Board members and the public, and to effectively and courteously deal with public relations issues.
- ability to project a professional image and maintain confidentiality.
- ability to compose professional, well-written letters, reports and memoranda to all levels of management and the general public.
- thorough knowledge of the principles and practices of office management, as well as the use of office equipment including personal computers and related software, and recording equipment.
- ability to interpret rules, regulations and policies and to make independent decisions in accordance with laws, ordinances, regulations, policies and procedures.
- ability to react to change productively and to handle other tasks as assigned.
When considering new applicants, a comparable amount of training and experience may be substituted in lieu of some of the minimum qualifications.
Prepares agenda packages, resolutions and memos for board meetings, and all related record minutes and ensure safekeeping of such items. Responsible for coordination of Ministerial Association for Board Meeting invocations.
Primary responsibility for meeting elements such as recording, determination of a quorum and announcements of roll-call votes
Coordinates public and legal meeting notices for the FPUA Board, Director of Utilities, and FPUA attorney. Consults with FPUA attorney to ensure notices are following with the FPUA charter, state regulations and other requirements
Prepares miscellaneous reports, memos and certificate required by the State of Florida Commission on Ethics for the FPUA board and Director of Utilities
Coordinates accommodations, logistics and expense vouchers for meetings, training and travel to include agenda packages for the FPUA board and Director of Utilities
Prepares material and correspondence for executive presentations. Prepares, composes and types correspondence, communications and confidential staff documentation. Critiques and edits written articles, reports and memoranda as required.
Maintains calendar records for meetings, travel and other events for the FPUA board and Director of Utilities
Receives, pays and maintains files for invoices and purchase orders for the Director of Utilities and Division Directors
Analyzing and develops departmental needs and budget for review and approval by the Director of Utilities.
Signs and/or executes appropriate documents on behalf of the Director of Utilities as authorized under current policies
Transcribes and distributes minutes of weekly Director staff meetings
Anticipates needs to include preparing documents for review by Director of Utilities and provides recommendations as requested
Reviews incoming correspondence including email, telephone calls, interoffice communications seeking the office of the Director of Utilities or Division Directors, and refers issues to the proper person or department. Follows up referrals in complaint cases and acts as liaison which need to be resolved at the Director of Utilities level
Performs other duties as assigned
Job Summary
Full Time
Utilities
10/06/2022
11/08/2022
fpua.com
FORT PIERCE, FL
200 - 500
1972
DANIEL M DEIULIO
$50M - $200M
Utilities
Related Companies
About Fort Pierce Utilities Authority
to provide our customers with economical, reliable and friendly service in a continuous effort to enhance the quality of life in our community...
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