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Administrative / Office Assistant
Full Time 6 Months Ago
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Foresight Intelligence is Hiring an Administrative / Office Assistant Near Scottsdale, AZ

Foresight Intelligence, Inc. is seeking an organized and detail-oriented Office Assistant to assist with daily on-site in the office ordering, receiving, greeting of guests as well as shipping hardware to customers. Our ideal candidate is a quick learner, outstanding listener, able to complete projects with little to no guidance, an enthusiastic team-player with an innate ability to appreciate the minutiae. This person understands and embraces the Foresight Intelligence core values and pairs that with the ability to highlight these values daily as a key component of our global employee experience.

REPORTS TO: HR Director

POSITION SUMMARY

Support the internal team with on-site meetings, day-to-day supply ordering, re-stocking and be the team lead for shipping/receiving of telematics hardware.

Job Duties and Responsibilities:

  • Lead telematics hardware shipping efforts
  • Daily on-site in the office team support
  • Order, receive and stock supplies for breakroom and supply room
  • Confirm delivery accuracy and sign off for deliveries when signature is required
  • Special supply orders and distribution on an as needed basis
  • Daily mail distribution – often requiring scanning
  • Coordinate team internal lunch ordering, set up / clean up
  • Work with internal team members for conference meeting prep:
    • Supplies, food / beverage, errands, etc
    • Greet and escort outside guests
    • Set up building guest passes as needed
  • Errands as needed (project pick up from vendors, drop offs, post office, FedEx, etc)
  • Update E-boards with greetings for guests, meeting locations, employee announcements, values, goals etc.
  • Help internal teams with various trade show preparations and shipping
  • Aid with research efforts for internal teams as needed
  • Send out internal Birthday and anniversary announcements.
  • Additional duties as may be assigned.

Requirements:

  • 1-3 years related office experience
  • High school or equivalent.
  • Valid driver’s license and working vehicle
  • Experience with office and breakroom supply ordering, receiving, and stocking
  • Previous shipping experience using FedEx (or similar) portal a plus – familiarity with international customs and duties a double plus
  • Knowledge of office management systems and procedures.
  • The ability to use a phone, computer, printer, and copier is required.
  • Frequent use of Microsoft office products, including but not limited to Outlook, Word, Excel, and PowerPoint.
  • The ability to use the internet and various web browser software is required.
  • Proficient in MS Office
  • Strong attention to detail.
  • Strong client-service capabilities with thorough follow-up and organizational abilities.

Salary commensurate with experience | Foresight Intelligence is an equal opportunity employer | Applicants must have right to work in the US

Job Summary

JOB TYPE

Full Time

POST DATE

09/29/2022

EXPIRATION DATE

12/15/2022

WEBSITE

foresightintelligence.com

HEADQUARTERS

Scottsdale, AZ

SIZE

50 - 100

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The job skills required for Administrative / Office Assistant include Microsoft Office, Office Management, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative / Office Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative / Office Assistant. Select any job title you are interested in and start to search job requirements.

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The following is the career advancement route for Administrative / Office Assistant positions, which can be used as a reference in future career path planning. As an Administrative / Office Assistant, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative / Office Assistant. You can explore the career advancement for an Administrative / Office Assistant below and select your interested title to get hiring information.

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If you are interested in becoming an Administrative Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Office Assistant for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Administrative Office Assistant jobs

Being an administrative assistant can lead to several different career opportunities.

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The core duties and responsibilities of an Administrative Assistant revolve around supporting others.

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Learn more about the different administrative assistant roles and responsibilities with the admin assistant job description.

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Step 3: View the best colleges and universities for Administrative Office Assistant.

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