Who We Are:

We believe a workplace food program is something employees should love and look forward to every day. Powered by technology and a network of over 1,400 restaurants, Fooda feeds hungry people at work through our ongoing food programs located within companies and office buildings. Every day each Fooda location is served by a different restaurant that comes onsite and serves fresh lunch from their chef’s unique menu. Now with over 50 million meals sold, Fooda operates in over 20 major cities across the U.S. Eight out of ten employees believe Fooda is one of their company’s top perks.

Who We Are Looking For:

We are looking for an organized, data-driven, self-starting People Coordinator to join our outstanding Fooda People Team. The People Coordinator is an entry-level role that will support both the HR and Recruiting sides of the house, providing administrative support in a wide array of areas.

This team member will run important processes including payroll and assist the Recruiting team in providing a great candidate onboarding experience. This person will be instrumental in helping the People team and broader Fooda organization scale to the next level.

To succeed in this role, the ideal candidate must be ambitious, analytical, organized, and possess strong attention to detail. For this person no job is too big or too small. We are looking for an outgoing team member who wants to develop their career in Human Resources and has the ability to work independently as well as be a great collaborator across the People Team and Fooda’s employees.

What You Will Be Doing:

• With oversite from Fooda’s HR Generalist, prepare and run Fooda’s semi-monthly payroll process, including collecting and verifying employee data, computing wages, and ensuring employees receive correct payment. Liaise with state and local governments for payroll tax remittance, set up new entities, and coordinate unemployment benefits matters. Work closely with Fooda Finance team on monthly processes (payroll and benefits billing) as needed
• Support Fooda’s Recruiting team—initiate pre-onboarding ‘paperwork’ and background checks, and coordinate candidate travel as needed
• Administer and update data in Fooda’s HRIS and related systems with the utmost accuracy. Document employee changes (e.g., promotions, manager changes, relocations) in internal memos and capture updates in HR systems
• Maintain employee records, including personnel files and org charts. Ensure files, I-9s and other employee records are up to date
• Provide administrative support to HR programs and processes, including goal setting, talent reviews, performance check-ins, employee engagement survey, employee communications, benefits open enrollment, and other HR programs
• Work closely with VP-People and HR Generalist to prepare HR reports and analytics, including headcount and attrition reporting
• Support and occasionally deliver orientation and onboarding presentations to new hires to ensure a great onboarding experience for all new hires
• Be well-versed in and clearly communicate to employees and managers all Fooda policies and programs
• Ensure the Chicago Office (Fooda HQ) is well-stocked, tidy and organized. Register guests to the building; receive and distribute incoming mail and packages as required; liaise with outsourced office attendant to ensure smooth daily operations
• Coordinate planning and logistics of office events and meetings
• Complete HR administrative duties as assigned with discretion and high attention to detail.
• Maintain a consistent presence in the Chicago office. While the position may be hybrid, the People Team is the face of Fooda and presence in the office on a consistent schedule is required of this position
• Additional duties and special projects may be assigned as necessary

What You Should Already Have:

• Bachelor’s degree. Degree in business, human resources, or organizational development preferred
• Experience working in a professional office environment; HR experience preferred
• Proficiency with Microsoft Excel (intermediate to advanced level)
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Proficiency with MS Word and PowerPoint
• Strong sense of discretion and professionalism
• Flexibility to adjust to dynamic work environment
• Strong references attesting to your work ethic, positive attitude and ability to learn new things quickly in a fast-paced environment!

What We’ll Hook You Up With:

• Competitive market salary and stock options, based on experience
• Unlimited vacation
• Comprehensive health, dental and vision plans
• 401k retirement plan with company match
• Paid maternity and parental leave benefits
• Flexible spending accounts
• A fulfilling, challenging adventure of a work experience
• Lots of free food!

Must be authorized to work in the United States on a full-time basis. No phone calls or recruiters please.