Overview

Foley & Lardner LLP's Milwaukee office is currently looking for an Assistant to join their Business Law practice group. The Assistant will provide assistance to attorneys in the daily operation of their practice group by providing quality work product for clients.

Responsibilities

• Assist attorneys by providing executive level administrative assistance through the performance of complex secretarial and clerical duties including: meeting planning and coordination, client communication, and scheduling, etc. 
• Schedule appointments and make arrangements for conferences and travel; maintain attorney's calendar, contacts and ensure that deadlines are met
• Interact with persons at all levels in the firm, industry and community; heavy client contact
• Create, organize and maintain client files, follow up on pending matters
• Maintain physical and electronic client, research and administrative files utilizing NetDocs
• Interact with clients frequently by responding to their questions and obtaining information as required
• Anticipate attorney's needs and prepare necessary documentation in draft for attorney's review, including miscellaneous correspondence and client billing
• Provide document production services, including styling and formatting of documents
• Proofread all documents and check for appropriate formatting, spelling and grammatical errors
• Complete document comparison projects using redlining software
• Receive and redirect attorney requests and needs as appropriate to expedite solutions
• Submit conflicts check(s) through OPEN
• Enter new client matter information in OPEN and prepare engagement letters
• Input Partner's time in Carpe Diem and record information
• Prepare expense reports and disbursements forms
• Perform routine filing and retrieve files when requested

Qualifications

• High School Diploma or GED required; Associate's Degree or Bachelor's Degree in a related field preferred
• Experience in a law firm or legal strongly preferred
• Proficient in the use of Microsoft Word, Outlook, PowerPoint and Excel
• Excellent typing ability of at least 65 words per minute
• Prior experience working in a legal setting preferred