ABOUT OUR COMPANY

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services.

Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences. Spanning 12 countries with more than 700 team members, FIRST works with clients across industries including financial services, technology, media, consumer electronics, medical and healthcare, automotive, aerospace, and the nonprofit sector.

Most recently, Eventex honored FIRST as one of the Top 150 Event Organizers & Agencies in the USA, while Chief Marketer listed FIRST among their “200 Top Marketing Agencies" for both 2022 & 2021, and Special Events recognized FIRST as one of their “50 Top Event Companies” at the end of 2020. Crain’s New York Business included FIRST in the Top 100 “Best Places to Work in NYC” for 2020, and The London Stock Exchange Group once again listed FIRST as one of ‘1000 Companies to Inspire Britain’ in 2020.

Learn more at www.firstagency.com

Job Location: Jersey City, NJ

JOB DESCRIPTION

In this capacity, the ideal candidate would represent the FIRST brand as an implant within a Financial Services company. The Project Manager will consistently deliver exceptional service to our clients through excellent project management and will be an integral part of the overall Conferences and Events team responsible for managing, supporting and/or executing the coordination of conferences and events. S/he will be responsible for managing several internal and client facing programs at a time. 

RESPONSIBILITIES:

• Independent Project Manager responsible for the planning and execution of multiple key corporate events 
• Manage all aspects of the event operation from initial briefing to reconciliation 
• Maintain client liaison and ensure SLA’s (Service Level Agreements) are monitored and achieved throughout the event planning process 
• Field questions and offer advice to team members to assist with creative problem solving • Work with the team to ensure adherence to client’s Standard Operating Procedures (SOPs) • Be responsible for accurate and timely budgeting and reconciliation of events 
• Create and closely monitor value-adds at every opportunity 
• Share knowledge and best practice regarding new suppliers, services and venues • Be proactive with ideas and creative solutions 
• Provide support other team members as needed 
• Management of vendors contributing to events (gifts, printed materials, etc.) 
• Deepen relationships with existing clients and maximize on opportunities to add new events to the portfolio 
• Travel (10-15% annually) for site inspections and on-site management of events to ensure full coordination of logistics and on-site teams 

QUALIFICATIONS:

• 5 – 7 years Event Management experience preferably in a financial/corporate environment • Advanced Project Management skills including budget creation, management and reconciliation 
• Bachelor’s Degree required 
• High-level conference, meeting and production management and organization experience • Excellent supplier knowledge and negotiating skills 
• Creative problem solver, team player and resourceful 
• Ability to take direction and work independently 
• Excellent verbal and written communication 
• Strong adaptability to situations and ever-changing demands 
• Excellent time management and multi-tasking skills to meet strict deadlines 
• Ambitious, proactive and highly organized 
• A calm and flexible approach to handling pressure and stress 
• Detail oriented, “Big Picture” thinker 
• Willing to travel to various locations for site visits and on-site management of events 
• Prior experience with financial investor/research conferences a plus

PREFERRED QUALIFICATIONS:

• Advanced working knowledge of venues and suppliers in key U.S. cities 
• Proficient knowledge with Cvent Venue Sourcing 
• Experience working on large and complex databases 
• Excel, PowerPoint and Microsoft Office proficiency 

ADMINISTRATION & GENERAL:

• Work intelligently and ensure that the Team Managers are aware of problems or issues which negatively affect productivity 
• Strict and accurate adherence to company’s time tracking policies and systems • Ensure knowledge is shared within the team through positive communications 
• Work on ad hoc requests from clients as required 
• Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings

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