ABOUT OUR COMPANY

FIRST is a leading global brand experience agency providing Content, Creative, Digital Technology, Management & Delivery, and Data & Insights services. Operating as a full-service agency partner or through embedding specialist talent into client teams, FIRST brings brands and people together through creative, connected experiences. Spanning 12 countries with more than 700 team members, FIRST works with clients across industries including financial services, technology, media, consumer electronics, medical and healthcare, automotive, aerospace, and the nonprofit sector.

Most recently, Eventex honored FIRST as one of the Top 150 Event Organizers & Agencies in the USA, while Chief Marketer listed FIRST among their “200 Top Marketing Agencies" for both 2022 & 2021, and Special Events recognized FIRST as one of their “50 Top Event Companies” at the end of 2020. Crain’s New York Business included FIRST in the Top 100 “Best Places to Work in NYC” for 2020, and The London Stock Exchange Group once again listed FIRST as one of ‘1000 Companies to Inspire Britain’ in 2020.

Learn more at www.firstagency.com

JOB DESCRIPTION

Under the general supervision of the Senior Accounting Manager, responsibilities include management of all activities in the AP department, including timely payments of vendors, accurately coding invoices and play an important role in maintaining the supplier master database. This role will be responsible for the agency policies and the day-to-day activities of the AP department. This role will provide support to several business units under FIRST (potentially working in two or more sets of books). The person in this role must have high attention to detail. Experience using SAP, SAP By Design or Concur invoicing is essential as the company plans to implement this.

JOB CATEGORY: Accounting/Finance/Business Operations

JOB LOCATION: New York, NY

RESPONSIBILITIES:

• Respond timely and accurately to all supplier related requests and inquiries in our ServiceNow workflow by resolving allocated tickets
• Manage the procure to pay process, including accurately posting supplier invoices in the accounting system on a daily basis
• Accurately post 100 invoices per week
• Review the AP aging report twice a week and make accurate and timely selections
• Maintain accurate and complete records regarding payments to suppliers
• Prepare the weekly ACH supplier payment run and data upload to our bank, ensuring internal controls are followed and the payment run is accurate
• Review the Accounts payable aging report with the Senior Accounting Manager weekly, resolve issues and escalate to the Controller
• Review coding and approve supplier invoices in Concur invoicing
• Responsible for timely month end close of AP for the AMRS division, in accordance with the global corporate calendar
• Analyzes, resolves and answers complex or difficult problems presented by business or suppliers
• Perform supplier account reconciliations and follow up on outstanding invoices timely
• Understanding or knowledge of Sales and Use Tax in different states and maintaining the supplier shipping details in the master database
• Demonstrate an understanding of recording expenses in a cost center or a profit center
• Improve the accuracy and efficiency of the AP department
• Prepare and maintain account analysis for year-end audit as directed
• Assist Controllership with implementing, establishing, and maintaining global financial policies, practices, and procedures for the company in accordance with company policy and UK GAAP
• Assist Controllership with designing, implementing, and maintaining internal controls to safeguard the business operations
• Extract data and reports for management purposes from SAP By Design
• Research and resolve unidentified reconciling items on a timely basis
• Perform other related duties that may be assigned

Future responsibilities for a growing candidate

• Leading/representing the Accounts Payable function through the implementation of Concur invoicing. This person will be a key player in facilitating and supporting this change to all stakeholders
• Play and important role in reviewing project budgets to confirm invoices belong to the budget and are being post accurately to the project

• Over time may support monthly and quarterly close deliverables and be responsible for reconciliations on selected general ledger accounts
• Over time, this role may support weekly, monthly, and quarterly reporting.

QUALIFICATIONS:

• Proven working experience in Accounts Payable with 2 years bookkeeping / accounts payable experience in a fast-paced environment.
• Bachelor’s Degree required preferably in Accounting or related field or, any equivalent combination of experience and education from which comparable knowledge, skills and abilities have been achieved.
• Knowledge of SAP, SAP By Design or NetSuite or similar at transactional level is required
• Knowledge of Concur invoicing is essential
• Microsoft Office software proficiency, including Outlook, Word, Excel, and PowerPoint
• Strong attention to detail and highly organized
• Multi-tasker that can work under pressure
• Ability to work well, both independently and as part of a team, and meet professional challenges
• Strong accounting knowledge and project management skills

ADMINISTRATION & GENERAL:

• Assume responsibility for own environment, ensuring adherence to health and safety policies while having clean smart surroundings
• Work intelligently and ensure management is aware of problems or issues which negatively affect productivity
• Build excellent relationships with the team through positive communications. 
• Ensure knowledge is shared within the team to enable them to work smarter and more efficiently