Description

Executive Assistant/Bookkeeper

Field of Dreams is seeking a highly organized, self-starter to work with FOD’s CFO/COO. The ideal candidate must thrive in a fast-paced, energetic environment and relish building systems and structures that create a high-performing organization

Special Assistant Duties & Elements

• Work integrally with the leadership team, supporting them in the planning, execution, and follow up for weekly leadership team meetings, monthly all-staff meetings, and other leadership learning and communication forums.
• Work with the CFO/COO, support the planning, material preparation, execution, and follow-up for the regular team meetings.
• Coordinate and manage executive leaders’ busy calendars and provide other administrative supports to ensure that leadership time is effectively leveraged.
• Screen, follow-up, and when appropriate, respond to emails, mail and telephone calls on behalf of the CFO & Principal (and any other administrative professionals)
• Manage special projects as required that necessitate understanding of the organization, its goals, and direction to effectively implement.
• Develop relationships with key stakeholders within and outside Ascend, representing the office of the CFO/COO with professionalism and knowledge.
• Serve as a partner to support the systems and structures that lend to a robust administrative backbone at the network office.
• Listen to the needs of others, respond, and adapt, and build relationships of trust across diverse teams.
• Draft confidential correspondence, edit documents, take meeting minutes, and perform other administrative duties
• Coordinate operations of the executive team ensuring the officers function effectively and efficiently.
• Identify and take the lead on critical issues that require the attention of the officer’s team; and maintain confidentiality on all matters.
• Plan and execute special events; and
• Performs other duties, as needed.

Job Types: Full-time, Part-time

Pay: $55,848.70 - $75,481.32 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Overtime
• Weekend availability

Experience:

• Microsoft Excel: 5 years (Required)
• Microsoft Powerpoint: 1 year (Preferred)

Requirements

Education Required: Bachelor's in accounting or closely related degree or experience in accounting and bookkeeping with a bachelors in organization communications or business related. 

Physical Requirements for Position:

• Detailed computer work
• Sits for majority of day

Special Requirements for Position:

• Completion of all mandatory training sessions required by organization and regulatory agencies.
• Ability to work in fast paced office, attention to detail is a must.
• Proficient excel skills including formulas, pivot tables and VLOOKUP.
• Additional hours may be required.
• Integrity, enthusiasm, energy, accountability and positive attitude
• Teamwork, continuous improvement, and process-based culture
• Minimum 5 years of experience in accounting and executive assistant experience

Bookkeeping/ Accounting Duties & Elements

• Assist in monthly, quarterly, and year-end financial close process including timely preparation of journal entries
• Prepare bank reconciliations for all bank accounts, review of general ledger accounts
• Cross train with other staff to be able to fill in for vacations and leaves
• Revenue review done by preparing income summaries that tie the revenue to billing units.
• Prepare workpapers for audit purposes and assist with interim, year-end and ad-hoc audit requests
• Conduct monthly billing review and input some larger accounts payable invoices added as journal entries
• Various other duties in support of the Accounting Department