The Administrative Assistant handles tasks outlined herein in order to assist Community Association Managers (CAM) with daily property operations. As an Administrative Assistant you are to establish and maintain a professional, service oriented relationship with the Association Managers, other assistants and employees, clients, homeowners, vendors, and service providers. As an Administrative Assistant you will have daily contact with homeowners and board members and requires an individual that is well-spoken, customer service-oriented, and can multi-task at a quick pace.

Administrative Assistant Job Duties:

• Organizes and prepares incoming and outgoing correspondence.
• Receives and responds to incoming phone calls and emails from clients and vendors.
• Interprets client account ledgers, replies to client account balance inquiries, researches discrepancies.
• Prepares and tracks time sensitive forms for clients and vendors
• Updates client database - contact information [address, phone, email] -- enter notes into client accounts
• Maintains vendor database - add/update vendor information, obtain w9 and proof of insurance
• Prepares documentation for accounts payable vouchers and submits invoices for payment
• Processes print jobs, scanning and faxing as needed
• Uses Excel, software and computer systems to track projects
• Other duties as assigned.