POSITION OVERVIEW

JOB TITLE Payroll SpecialistREPORTS TO Chief Financial OfficerJOB TYPE Part-Time, Hourly, Non-ExemptSCHEDULEMonday – Friday, 8am – 12:00pm or 12:00pm – 5:00pm (20 hours weekly)DIVISION Fading West Development is the corporate support for all Fading West

FADING WEST

We build community.

Fading West exists to build thriving and connected communities by reimagining the construction industry. Our vision is to eliminate the housing crisis for the workforce and establish them in the communities they serve. Our mission is to create attainable, high-quality, architecturally interesting, diverse communities for the workforce. To accomplish this, we fully integrate design, development, manufacturing, and construction in a single LEAN value stream.

CORE VALUES

• We Care for People
• We Keep Our Promises
• We Hate Waste
• We Love Challenges
• We Simplify & Standardize
• We Excel & Outperform

OUR CULTURE

Strong Work Ethic, Fun, Learning, and Humility

Fading West employees:

• do not need to be managed
• consistently impress the team with their insights and output
• are wicked smart but don’t take themselves too seriously
• have a passion for the company’s success without
  ego or pride in ownership
• are teachable, collaborative, and committed to continual
  learning, growth, and personal development

Problem-Solving in a Challenging, Changing, and Flexible Organization

Fading West employees:

• challenge the norms and think outside the box
• enjoy the excitement of figuring out the “how” that
  accomplishes the “what” we are trying to achieve

Manage Complexity and Simplify Systems

Fading West employees:

• enjoy managing complexity to create efficient systems and processes
  that reduce waste and increase simplicity

Strategic Visionary Thinking

Fading West employees:

• help develop strategies to achieve the objectives of the business plan to maximize return and minimize risk

Relationships and Mission

Fading West employees:

• place a high value on relationships
• are discerning, highly relational, people connectors
• promote and maintain Fading West’s core values and mission statement
• are inclusive and build a culture where difference and creativity are valued
• believe diversity drives innovation

JOB DESCRIPTION

Payroll Specialist

The Payroll Specialist works with management and staff across all departments and facilities to prepare and process payroll. This person will work closely with the Chief Financial Officer, the finance team, and the Director of Human Resources to collect, tabulate and input timecard data to ensure our great people are paid correctly and timely, along with other duties as assigned.

RESPONSIBILITIES

• Interface with HR for bi-weekly payroll, employee updates, and new employee onboarding.
• Administers payroll system functionality for payroll, time and attendance, and scheduling through timely, effective, and proactive communications.
• Compiles payroll data including hours worked, PTO, taxes, insurance, and other deductions to be withheld from timecard, timesheets, and other records.
• Uses payroll and timekeeping systems to compute employee time. Verifies that all managers have submitted electronic timesheets no later than designated deadline of a payroll week.
• Accurately enters corrections into timekeeping and payroll systems.
• Reviews wages computed and corrects errors to ensure accuracy of payroll.
• Prepares direct deposit file. Receives approval from Chief Finance Officer to initiate funds transfer and provides documented approval to Lead Accountant and Factory Accountant to perform online transfer to fund payroll accounts. Uploads and transmits payroll file prior to established deadline.
• Finalizes pay run in timely manner to ensure staffs have online access to pay statements prior to payment. Prepares and distributes paychecks on an occasional basis.
• Compiles data, reconciles, prepares, and finalizes W-2 information.
• Verifies that taxes are withheld correctly prior to submitting information for payment. Processes all other payroll withholdings for distribution, including creating/maintaining spreadsheets, check requests to Accounts Payable, and making/reconciling on-line ACH payments to appropriate vendors.
• Records changes affecting net wages such as exemptions, insurance coverage, and payroll deductions to update master payroll records.
• Records data concerning new enrollments for retirement plan contributions.
• Processes additional employee checks as directed.
• Prepare, verify, and pay terminated employees any final payments due.
• Cross-trains Accountant as Payroll back-up in the event of emergency.
• Maintains strict confidentiality about all payroll and employment records. Maintains required confidentiality regarding employees, families, co-workers, and organizational business.

QUALIFICATIONS

• Three to five years' experience in accounting/payroll position (in a manufacturing setting preferred).
• Proficient in various software programs such as UKG, Workforce GO, Sage Contractor 100, MS Excel, MS Word, PowerPoint, and Microsoft 365 Cloud based systems.
• Able to demonstrate proficiency in Excel spreadsheets and graph generation.
• Legible handwriting and excellent grammar and spelling skills.
• Ability to prioritize and receive direction from multiple people.
• Demonstrate professionalism with customers and co-workers in a consistent business-like manner.
• Ability to communicate effectively in a courteous and professional manner.
• Attention to detail.
• Punctual and dependable.

REQUIREMENTS

• In-Person (this position cannot be performed remotely)
• This role requires signing a confidentiality agreement, intellectual property rights agreement, and non-compete and non-disclosure agreement
• Background check results that meet Fading West’s standards
• Reference check that speaks to the positive character of the applicant
• May be required to regularly stand, sit, or walk for long periods of time, lift or carry more than 50 pounds, climb/balance on stairs or ladders, stoop, kneel, and crouch
• Must be competent and comfortable in basic computer skills and navigating modern technology

COMPENSATION

• Hourly Rate Range: $22.00 to $28.00 per/hour
  (Rate commensurate with experience)
• Fading West rigorously adheres to Colorado’s Equal Pay for Equal Work Act, C.R.S. § 8-5-201(1)

BENEFITS
Full benefits offered to all full-time employees (30 hours/week)

Paid Time Off (PTO)

• Sick days
• Paid holidays

Fading West Development LLC and all its wholly owned subsidiaries
are equal opportunity employers