What are the responsibilities and job description for the Executive Assistant position at Fabletics?
Job Description
Fabletics is currently looking for an Executive Assistant for our Brand President
How Do You Fit In?
The Executive Assistant will support the Brand President and will be responsible for performing an array of administrative duties requiring confidentiality and hyper-organization on behalf of the leaders they support. The right candidate will provide exceptional executive administrative support by means of seamless calendar management, strong and proactive communication, well-written external correspondence, and performance of clerical functions such as scheduling meetings and conference calls, preparing expense reports, and making travel arrangements – all with minimal supervision. The successful candidate will be highly motivated, well organized, and detail-oriented, and will bring a proactive, results-driven approach to everyday tasks as well as problem solving.
Additionally, the candidate must have the innate ability to interact with leaders throughout the company, always with a high level of poise and professionalism. The candidate must be able to maintain calm under pressure and thrive in a fast-paced, high growth environment, remaining flexible, proactive, resourceful, and efficient. They should demonstrate expertise in developing effective relationships across a highly matrixed organization.
What You'll Do:
- Take a proactive approach to all responsibilities, anticipating needs and independently facilitating solutions through high quality, detail-oriented work that is a strong representation of the brand and the executive office.
- Complete a wide variety of administrative tasks including managing executive calendars, prioritizing most important items and resolving all conflicts in a timely manner.
- Own communication and coordinate planning with external stakeholders in a timely and professional manner.
- Successfully complete critical aspects of deliverables with an independent, hands-on approach.
- Independently conceive and plan logistics for off-site meetings and retreats and provide planning assistance for external and company-wide events as necessary.
- Arrange complex and detailed travel including domestic and international travel, itineraries, and agendas.
What You Bring:
- Bachelor's degree preferred.
- Minimum of 2-4 years of experience as a C-level executive assistant.
- Superior skills in Outlook; additional expertise in other Microsoft 365 suite applications preferred, and canva a plus.
- Confident communicator who brings excellent written and oral communication skills and strong follow-up.
- A refined and polished approach to written and verbal communications.
- Highly organized, with strong attention to detail.
- Enthusiastic team player with the flexibility to re-prioritize, multi-task and switch tasks fluidly.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
- Demonstrated ability to work independently and meet deadlines in a fast-paced environment.
- Ability to plan and anticipate challenges.
- Highly accountable and able to drive accountability in others.
Where we are:
This role will be based in our El Segundo Headquarters; hybrid work schedule
Compensation, Benefits & Perks (Total Rewards)
At Fabletics, we believe work and life should fit together! We continue to build a culture of flexibility to empower you to do your best and put yourself first. Our Total Rewards Program rewards employees for their hard work, supporting their health, well-being, families, and ultimately their life journey.
Total Rewards at Fabletics include:
- Hybrid Work Schedule*
- Unlimited Paid Time Off*
- Summer Fridays
- Healthcare Plans
- Calm App Subscription
- Employee Discounts
- 401K Plan
- Annual Discretionary Bonus Plan
- Equity Incentive Plan
- And More
- Varied for retail and fulfillment roles
The annual base salary range for this position is from $74,100 - 110,000. Offers to candidates are expected to fall within this range and will depend on the scope and complexity of the role, work experience, subject matter expertise, work location and other relevant factors.
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About TechStyleOS
TechStyleOS is the globally integrated Operations and Services provider behind some of the fastest growing online fashion brands in history, including Fabletics, Savage X Fenty, JustFab, ShoeDazzle, and FabKids. With capabilities spanning technology, data science, supply chain management, fulfillment, customer service, and more, we help brands launch, scale and grow—across product categories and geographically. From predictive analytics to data-driven marketing and attribution, our unique approach is powered by our proprietary, end-to-end tech platform that enables the brands we serve to deliver a level of personalization, value, and satisfaction that are unrivaled in the fashion industry.
Fabletics, Inc. is an equal opportunity employer. We recruit, employ, compensate, develop, and promote regardless of race, national origin, religion, sex, sexual orientation, gender identity, age, disability, genetic information, veteran status, and other protected status as required by applicable. At Fabletics, Inc., we champion a vibrant workplace culture that thrives on diversity law and do not tolerate discrimination or harassment. We are one team from many backgrounds, innovating through diversity of individuals, who are driven by passion for creating an inclusive space for all. Fabletics, Inc. will continue to champion a workplace culture that prizes diversity and inclusivity.
We encourage you to apply regardless of meeting all qualifications and/or requirements.
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