Position: Accounts Payable Manager Reports to: Controller Department: Accounting Schedule: Hybrid - four days in office and one day remote Purpose: Manages all activities in the accounts payable function. Duties and Responsibilities: Manages all activities in the accounts payable function. Oversees subordinate staff in the day-to-day performance of their jobs. Ensures that project/department milestones/goals are met and adhering to approved budgets. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports. Generates and reviews applicable accounting reports and accounts payable register(s) to ensure accuracy. Work directly with the CFO to prepare and process weekly vendor payments Oversee the Accounts Payable email Oversee corporate Credit Card Program including Setup, Maintenance, Transaction Approvals, Terminations Analyze and export Credit card data for month end import into accounting software Onboarding of new vendors and ensuring proper syncing to accounting software Input vendor invoices and credit memos into Accounts Payable system, focusing on Fixed Assets, Advertising, Rent, CAM, Rent/CAM Reconciliations, and IT Expenses Verify accuracy of all input invoices Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts Work with vendors to resolve issues or errors and to encourage use of our vendor portal Work closely with software support teams to troubleshoot issues and recommend product enhancements Retrieve electronic documents and invoicing from various vendor portals Compile and Analyze Use Tax figures for monthly journals to generate use tax liability Monthly Review and Reconciliation of Accounts Payable Aging Report to GL Reconcile monthly vendor statements. Maintain electronic accounting department filing system, including suggesting new procedures and policies in order to properly maintain files. Compile vendor information for Year End 1099-Misc processing Provide direct support to external audit team during interim and year end audit fieldwork. Oversee accountings responsibilities within Service Channel (Facilities work order and invoicing platform) Participate in special projects as needed. Qualifications: Four-year Accounting degree with 3-5 years of work experience in Accounts Payable. Experience with Microsoft Office Products, especially Microsoft Word and Excel. NetSuite accounting software experience, a plus. Good oral and written communications Attention to detail, while seeing the overall objective. Ability to plan and organize. Current personal computer knowledge Ability to exercise excellent judgement and direct subordinates clearly and effectively. Ability to collaborate with immediate team members and across departments. Strong mathematical aptitude with experience and proficiency in working with numbers. Ability to convey information to internal and external customers in a clear, focused and concise manner. Ability to function effectively and positively within a team environment. Ability to maintain confidentiality. Supervisory Responsibility: This position, has supervisory responsibilities and will directly oversee, all Accounts Payable Clerks in the department. Work Environment: This job operates in a professional office environment. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to sit, climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to [10] pounds and occasionally lift and move objects up to [25] pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Position Type/Expected Hours of Work: This is a full-time, exempt position. Under the Regulations, Part 541, an exempt employee is one who is not entitled to the minimum wage or overtime pay protections of the Fair Labor Standards Act (FLSA). Days and hours of work are [Monday through Friday, between 9:00 a.m. and 5:30 p.m. This position may work outside of normal business hours to include evenings and weekends as needed. Travel: Less than 10% travel is expected for this position. EEO Statement: Excel Fitness is an Equal Opportunity Employer. We are committed to the policy of equal employment opportunity in recruitment, hiring, career advancement, and all other employment practices. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Are you looking for a career with a company who has revolutionized the fitness industry? Then look no further than Planet Fitness! Planet Fitness is one of the largest and fastest growing franchisors and operators of fitness centers in the U.S.! As a company, our mission is to enhance people's lives by providing a high-quality fitness experience in a welcoming, non-intimidating environment, which we call the Judgement Free Zone. We're aggressively expanding and looking for talented individuals to help us conquer Gymtimidation! If you want to work at a company that offers a great culture, exciting opportunities and competitive salaries and benefits, then Planet Fitness could be your new home! MISSION To build a TEAM culture and atmosphere constructed on TRUST, HUMILITY, and STRONG RELATIONSHIPS, always leading by example and putting others first with the utmost INTEGRITY, DEDICATION, and ACCOUNTABILITY. CORE VALUES Humility Team Player Integrity Dedication Accountability