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Operations Coordinator

Boston, MA | Full Time
Just Posted

Job Description

Company Summary

EQ focuses on the experience of its 29 million square feet - how space feels, activates and performs to amplify the human experience. We're proud to work hand-in-hand with more than 1,500 customers of all sizes, from Fortune 100 companies to emerging startups, to bring humanity back to the workplace. Our diverse team of 160 professionals is responsible for creating inspired office environments in major cities across the country including Chicago, New York, Los Angeles, San Francisco and Seattle. As a U.S. office portfolio company wholly owned by Blackstone's real estate funds, we have the resources to lead the changes happening in the work space. Explore your space for greatness at


What We Value:

Our vision, centered around our customers’ success, is to drive humanity into the workplace and beyond.


Our mission is to help companies attract, retain, and inspire talent by creating effective workplaces. We create spaces for greatness to happen - where people feel welcomed.


Our teams are dedicated to being responsible and giving members of our communities. We are invested in making the best decisions with the resources we consume, and we are committed to the well-being of our team members, tenants, and surrounding neighborhoods. We strive to build economic health in communities by regenerating urban spaces, preserving local culture, and driving humanity into our workplaces.


Job Summary

As an Operations Coordinator, you’ll be the primary point of contact for the property community and act as the “face” of EQ Office! You will bring your best each day to support the team to achieve the following:


Responsible for the operations and maintaining the day-to-day relationships with our customers. Set the stage in interactions, positive impression, make people’s day.  Provide administrative support to the property team to achieve operational excellence and to maximize value. 



  • First point of contact (either reception in-person or virtual phone/email) for tenants, visitors, vendors and guests
  • Anticipate tenant needs before they arise using relationships you have fostered, unique tenant amenities and relevant information collected in CRM to enhance and personalize their experience.
  • Coordinate/prepare/distribute and respond to day-to-day customer communication.
  • Know and explain EQ policies and procedures and communicate, inform, and update tenants on building issues.
  • Respond to incoming customer work order requests, manage status of open work orders, and follow-up with customers to ensure satisfaction.  Become super user of EQ online work order platform/technology
  • Escalate customer service-related issues to the appropriate property management staff as necessary.
  • Input notes into EQuip or equivalent CRM system about customers.


  • Interact with customers to foster ongoing relationships
  • Identify and execute opportunities to connect tenants with each other.
  • Know and recommend local restaurants, food delivery services, catering options, team outing venues, post office, shipping center, supply store, etc.
  • Consistently celebrate tenants’ successes and milestones through gifts and notes.
  • Brainstorm and plan ideas for property events that will bring people together.  Provide feedback on programming types (based on member makeup) and evaluate events based on attendance, satisfaction, and impact on the appropriate event team.



  • Responsible for managing the day-to-day administrative functions of the office.
  • Prepare and distribute correspondence through the utilization and maintenance of onsite resources.  
  • Answers and screens incoming phone calls; providing assistance when possible and routing other calls to appropriate employees.
  • Creates and maintains various filing systems in an accurate and organized manner. 
  • Sorts, organizes and distributes all mail and deliveries.
  • Responsible for distribution of monthly and quarterly reports.
  • Processing and coding invoices.
  • Orders and maintains and adequate supply of departmental office supplies.
  • Organizes team lunches and meetings.


  • Ensure building-specific operational requirements are met for each event (elevators, HVAC, etc).
  • Write and send broadcasts relating to building updates.
  • Manage and inventory keycards and collect upon move-out
  • Review location and how to use each piece of Emergency Equipment
  • Performs other duties as assigned, including ad hoc projects. 


  • Pro-active, self-starter with the ability to work independently in a fast-paced environment
  • Ability to think outside the box and approach all issues with a completely fresh approach
  • Ability to anticipate needs and over-deliver wherever possible
  • Must think on your feet and use initiative to solve problems and deliver solutions
  • Enthusiastic, passionate, able to enthuse and motivate others
  • Exceptional organizational, multitasking, prioritization and project management skills
  • Ability to collaborate well with internal and external customers; friendly and approachable
  • Effective and flexible communicator, team player, reliable and high level of curiosity
  • Professional demeanor
  • Embraces continuous change and opportunities when presented


  • Previous customer service experience preferred. 
  • Some college or equivalent experience preferred.

·       Proficiency with Microsoft Suite required. 



EEO Statement


Our company is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Our employment decisions are based on individual qualifications, job requirements and business needs without regard to race, color, marital status, sex, sexual orientation, gender identity and/or expression, age, religion, disability, citizenship status, national origin, pregnancy, veteran status and or any other legally protected characteristics. We are committed to providing reasonable accommodations, if you need an accommodation to complete the application process, please email


#LI-AM1 #LI-Onsite

Company Overview

  • Website
  • Headquarters AUSTIN, TX
  • Size 100 - 200
  • Founded 1976
  • Type
  • Revenue <$5M
  • Industry Business Services
  • About eq office
  • While other real estate owners talk about square footage and floor plans, we focus on the experience. How does the space feel, activate and perform? We partner with business leaders to find, design and build balanced workspaces with the intention of inspiring and retaining top talent. We're proud to work hand-in-hand with customers of all sizes from Fortune 100 companies to emerging startups to bring humanity back to the workplace. Our diverse team of over 200 professionals is responsible for creating inspired office environments in cities across the country including Chicago, New York, Los An ... geles, San Francisco, Seattle and Boston. We are leading the changes happening in the workplace - and we want you to come along for the ride. Explore your #SpaceForGreatness. More

Skills for Operations Coordinator

The job skills required for Operations Coordinator include Customer Service, Initiative etc. Having related job skills and expertise will give you an advantage when applying to be an Operations Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Operations Coordinator. Select any job title you are interested in and start to search job requirements.

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Career Path for Operations Coordinator

The following is the career advancement route for Operations Coordinator positions, which can be used as a reference in future career path planning. As an Operations Coordinator, it can be promoted into senior positions as an Office Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Operations Coordinator. You can explore the career advancement for an Operations Coordinator below and select your interested title to get hiring information.

How to Become an Operations Coordinator

If you are interested in becoming an Operations Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Operations Coordinator for your reference.

Step 1 Understand the job description and responsibilities of an Operations Coordinator

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Step 2 Knowing the best tips for becoming an Operations Coordinator can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

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Step 3 View the best colleges and universities for Operations Coordinator

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