Position Overview

We are in search of a high energy professional to provide administrative support to the Envoy Solutions C-Suite. In this key and highly visible role, the candidate will exercise confidentiality and tact while driving executive priorities and cadences. This position will maintain and plan schedules, coordinate processes and events and proactively anticipate executive needs through autonomous execution.

Responsibilities Include:

• Provide comprehensive administrative support to members of the C-Suite to facilitate achievement of departmental and platform-wide objectives.
• Manage calendars and daily executive activities to include meeting requests, travel arrangements and related logistics.
• Support with written communications to support executive programs and initiatives.
• Collaborate with other administrative associates to coordinate calendars and activities of C-Suite members.
• Track and prepare expense reports for review and approval.
• Support with meeting and event planning to include attendee travel, meeting location, logistics, catering, agendas and associated materials.
• Receive, screen and direct incoming calls, visitors, mail and email.
• Utilize business software applications to prepare correspondence, reports, presentations, agendas, minutes of meetings, etc. (Word, PowerPoint, Excel).
• Work with limited direction and ambiguity; proactively anticipate planning needs and take ownership of areas of focus and timelines.
• Provide back-up to other administrative staff supporting senior leadership.
• Exercise a high level of follow-up and organization to keep executives on track with actionable items.

The ideal candidate will have:

• 5 years of experience in administrative support, preferably for senior or C-Suite leadership.
• Experience managing multiple calendars and inboxes, coordinating and scheduling meetings, booking travel, and setting up or launching meetings on various technology platforms across multiple time zones.
• Proficiency in MS office applications; Word, Excel, Outlook, and PowerPoint.
• Bilingual Spanish/English preferred, not required.
• Keen attention to detail and highly organized.
• A poised and professional presentation with ability to engage with all levels of the organization.
• Ability to anticipate and prepare for the needs of assigned executives.
• Ability to work autonomously but exercise proper judgement to escalate concerns.
• Excellent verbal and written communication skills.
• Strong customer service, project management and time management skills.
• Ability to travel approximately 5% for executive meetings and events.

This position offers a competitive starting salary and comprehensive benefits program. 

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