Overview

Emerald is seeking an Event Operations Coordinator to join our team. The Event Operations Coordinator is responsible for ensuring all event operations are managed and executed efficiently, cost-effectively, and exceed expectations for our internal and external customers.

The Event Operations Coordinator is responsible for pre-show, on-site, and post-show tasks for 3-5 events within Emerald’s portfolio. To find success in this position, candidates must demonstrate effective time management, the ability to juggle multiple projects with concurrent deadlines, and communicate proactively with both internal and external partners. The Event Operations Coordinator must be able to quickly identify and adapt to challenges by displaying a cool, calm demeanor and the ability to find answers and create solutions with limited direction.

Responsibilities

• Support Operations Managers/Directors with all pre-show planning and onsite execution
• Research and recommend new vendors and show decorations
• Assist with the sponsorship contracting and fulfillment process and collect all sponsor logos for submittal to promotion and signage
• Manage various documents for distribution to attendees and vendors
• Assist with management of housing and food & beverage menu creation/orders
• Order and track promotional items and pub bin items, and coordinate onsite distribution
• Collect, track, and manage meeting room requirements
• Assist with final hotel and vendor billing reconciliation and auditing post-event
• Maintain awareness of the latest industry trends and apply to assigned events
• Coordinate other responsibilities as assigned by Operations team

Qualifications

• Event operations experience, with an understanding of meeting and event planning principles, requirements, and procedures
• Well-versed in all Microsoft platforms, including Word, Excel and PowerPoint
• Ability to travel as needed

To support our commitment to provide a healthy and safe work environment we requireall of our team members to have received the COVID-19 vaccine. We utilize CLEAR as our verification partner.

ABOUT EMERALD

Emerald’s talented and experienced teams grow our customers’ businesses 365 days a year with products that create connections, deliver content, and drive commerce. We expand connections that drive new business opportunities, product discovery, and relationships by producing over 140 annual events. We create and deliver content through print and digital channels to ensure our customers are on the cutting-edge of their industries and can continuously develop their skills. And we power commerce through our seamlessly integrated in-person and digital platforms and channels that provide efficient year-round buying and selling opportunities. It’s our business to grow yours. For more information, please visit http://www.emeraldx.com.

Emerald offers benefits including medical, dental, vision, 401(k), uncapped vacation for exempt team members, sick days, short-term and long-term disability, maternity and parental leave, flexible savings accounts, paid holidays, life and AD&D insurance.