Overview

Advertising Week, a global business focused on marketing, media and content development; and the largest gathering of advertising and media leaders in the world, is looking for a office administrator based primarily in New York to join our global team. Advertising Week runs major global events, alongside special events and digital content throughout the year. The business office manager will be responsible for supporting the group VP’s and working with other department heads to assist with all aspects of the business.

The ideal candidate is exceptionally organized, can manage several tasks while meeting deadlines, work collaboratively with multiple members of the team, and have meticulous attention to detail. 

This position requires 3X/Week In office 

Responsibilities

This role reports to the Group Vice President and works closely with the business operations team by being the main point of contact supporting our billing and accounts payable process, office operations and administrative functions.

Responsibilities include, but are not limited to:

• Process and manage accounts payable including the review of vendor invoices for accuracy and timely processing of payments to vendors
• Maintain vendor records and communicate any changes to the appropriate parties
• Process monthly office billings by gathering and providing supporting documentation for monthly expenses
• Assist in processing T&E expenses by gathering receipts, coding charges, and submitting expenses
• Assist leadership staff with day-to-day scheduling and administrative tasks
• Point of contact with corporate facilities team to manage office needs
• Prepare agendas and notes for team meetings
• Manage day-to-day office tasks including answering phones, ordering supplies, scheduling maintenance and other clerical tasks
• Assist with special event production as needed

Qualifications

To support our commitment to provide a healthy and safe work environment we requireall of our team members to have received the COVID-19 vaccine. We utilize CLEAR as our verification partner.

ABOUT EMERALD

Emerald’s talented and experienced teams grow our customers’ businesses 365 days a year with products that create connections, deliver content, and drive commerce. We expand connections that drive new business opportunities, product discovery, and relationships by producing over 140 annual events. We create and deliver content through print and digital channels to ensure our customers are on the cutting-edge of their industries and can continuously develop their skills. And we power commerce through our seamlessly integrated in-person and digital platforms and channels that provide efficient year-round buying and selling opportunities. It’s our business to grow yours. For more information, please visit http://www.emeraldx.com.

Emerald offers benefits including medical, dental, vision, 401(k), uncapped vacation for exempt team members, sick days, short-term and long-term disability, maternity and parental leave, flexible savings accounts, paid holidays, life and AD&D insurance.