At Embrace Families we believe all kids deserve to grow up in safe, stable and loving homes. As a national leader in child welfare services, we begin by helping Central Florida families overcome the root causes of abuse and neglect through programs that offer case management and other prevention services that keep families together and build a stronger community. When a child can’t remain safely in their home, we partner with local agencies to support them through foster care, adoption, mentoring and beyond to ensure that children in bad situations move toward brighter futures.

Telecommuting/Remote work options available - Hybrid/Partial Remote

Starting salary: $38,074 - $43,099.60 per year (dependent on experience)

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POSITION OBJECTIVE:

To provide support to the Systems Management Manager and Staff by performing assigned accounting activities in an accurate and timely manner.

KEY FUNCTIONS:

• Review and confirm accuracy of Systems Management Specialists’ coding and cost account combinations and data entry.

• Verify sufficient evidence of authorizations and appropriate approvals for invoices presented for processing.
• Enter invoices and employee expense reports as required.
• Receive vendor statements and perform monthly reconciliation of invoices entered and identify any outstanding issues.
• Manage on a weekly basis the scheduling and preparation of checks-ensuring timely payments to employees and vendors according to management guidelines.
• Contact vendors and employees regarding payment status, invoice approvals and authorization discrepancies.
• Timely responses to vendors, managers and employees e-mail request for invoice discrepancies and payments.
• Reconcile processed work by verifying entries and comparing system reports to balances and third party database.
• Provide ongoing support to the management team and assist with quarterly reviews, year-end audits and annual 1099-misc. reporting.
• Maintain the Escheatment records and send out notices as needed for outstanding checks.
• Additional responsibilities includes: communicating and escalating relevant issues to Account Managers, leading initiatives to process improvements within accounts payable, assist managers in identifying and implementing process changes from root cause analysis to improve timeliness of payments, ensure data integrity and compliance.

• Other duties and tasks as assigned.
• Ability to safely & successfully perform essential job functions consistent with the ADA, FMLA, & other federal, state, & local standards, including meeting qualitative & quantitative productivity standards.
• Ability to maintain reasonably regular, punctual attendance consistent with ADA, FMLA & other federal, state, & local standards
• Ability to comply with all personnel policies & procedures

QUALIFICATIONS:

Required:

• High School diploma or GED equivalent
• Five years of accounts payable experience
• Experience working with accounting software

Preferred:

• Completion of basic college accounting coursework
• Associates Degree in accounting or finance
• Experience in a not-for-profit organization
• Experience with Microsoft Accounting Software

SKILLS:

REQUIRED:

• Microsoft Office including Word and Excel
• Good Customer Service skills
• Good Communication skills
• Team Player
• Detail Oriented
• Effective organization and time management skills
• Numeric data entry proficiency
• Good Analytical Skills
• Demonstrate cultural and linguistic competence & sensitivity to population served
• Ability to travel

SPECIAL CONDITIONS:

• Thorough Background Screening upon hire including FBI, FDLE, Local Law check, Employment Reference check, DMV check, Criminal Records check, Social Security Trace & Drug Screening. FDLE check will be run at least every 5 years.
• On-call assignments- N/A
• Position may call for the ability to lift up to 25 lbs.
• Travel- local: 2.5% per week, long-distance: 0% per month

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Embrace Families Values Strong Families and Strong Communities. We believe Every Child deserves a safe, stable, and loving home. We invite you to come on board and help us make that happen.

• We are the lead child welfare agency in Central Florida covering the tri-county area of Orange, Osceola and Seminole counties
• We are Innovative and have piloted programs not seen before in this industry – Ask us about our Keys to Independence Program and our work in Texas
• We raise awareness with fun and inspiring events such as Dance, Dream, & Inspire, the MANicure Movement, and our Golf Tournament
• We partner with organizations throughout the tri-county area to address the specific needs of our children and families at their community level.
• Voted one of the Top Places to Work by Orlando Sentinel
• A high % of Employee Engagement according to our yearly Gallup survey

Embrace Families Values Strong Employees. Our comprehensive pay and benefit package provides a foundation of health, wellness & development supports for you and your family.

• Your benefit eligibility starts on day 1
• 100% Employer paid basic life, AD&D and disability benefits
• 401(k) with Employer match up to 4% of eligible pay
• Paid Time Off accrues starting on day 1 with 27 days (216 hours) per hire year!
• 10 paid holidays each year
• A broad EAP Program with access to thousands of trainings and lifestyle discounts ranging from professional and personal which cover, mental, physical, and financial well-being
• Flexible hybrid work opportunities for most positions
• Opportunities for learning, growth, and development
• A high % of Employee Engagement according to our yearly Gallup survey
• Market based pay scale and an emphasis on recognizing and rewarding staff